Alliance Executive AssistantDescription -Job SummaryThis role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents, acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions.Additional ResponsibilitiesCoordinate end-to-end planning and execution of Canon Alliance governance forums, including Presidential Meetings, Steering Committees, Joint Business Meetings (JBMs), and executive reviews. Track executive decisions, action items, and follow-up commitments across HP and Canon leadership teams.Prepare executive briefing materials, presentations, meeting summaries, and communication packages for senior leadership.Manage governance calendars, meeting cadence, and key business milestones.Coordinate executive visits, customer events, and alliance workshops, including logistics and travel arrangements.Serve as a primary liaison between HP and Canon stakeholders, ensuring effective communication and coordination across global teams.Maintain alliance documentation, SharePoint sites, meeting repositories, and governance records.Support event spending, purchase orders, invoices, and expense tracking.Assist with business operations activities, including reporting, planning reviews, and executive dashboards.Handle highly confidential information with professionalism, discretion, and sound judgment.Additional Preferred ExperienceExperience supporting Vice Presidents or senior executives in a global organization.Experience coordinating executive-level meetings, governance processes, and large-scale business events.Experience working with strategic partners, alliances, or cross-company programs.Education & Experience RecommendedHigh School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.Knowledge & SkillsAccountingAdministrative SupportBillingBooking (Sales)Calendar ManagementCustomer Data ManagementData EntryExpense ReportsFinanceFront OfficeInvoicingMarketingMicrosoft SharePointOffice EquipmentOffice ManagementOffice Supply ManagementPresentation SoftwarePurchasingSAP ApplicationsTravel ArrangementsCross-Org SkillsEffective CommunicationResults OrientationLearning AgilityDigital FluencyCustomer CentricityImpact & ScopeImpacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.ComplexityWorks on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.DisclaimerThis job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.Pay & BenefitsThe pay range for this position is $32 to $49 USD per hour (applies to UnitedStates of America candidates only). Pay varies by work location, job-relatedknowledge, skills, and experience.Benefits:HP offers a comprehensive benefits package for this position, including:Health insuranceDental insuranceVision insuranceLong term/short term disability insuranceEmployee assistance programFlexible spending accountLife insuranceGenerous time off policies, including;4-12 weeks fully paid parental leave based on tenure13 paid holidays15 days paid time offUS benefits overview https://hpbenefits.ce.alight.com/The compensation and benefits information is accurate as of the date of thisposting. The Company reserves the right to modify this information at any time,with or without notice, subject to applicable law.Job -AdministrationSchedule -Full timeShift -No shift premium (United States of America)Travel -NoRelocation -YesEqual Opportunity Employer (EEO) - HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal"
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