Executive Assistant to the CEO

Executive Assistant to the CEO Boulder, Colorado Apply About Sovrn Every interesting company solves important problems for other people.  Sovrn is a Software and Data business that helps Open Web businesses be and remain independent.  We help them understand their business better, operate more efficiently, and make & keep more money. We believe  in the freedom and free-flow of information. We believe  the Open Web is the largest source of this information. We believe  in helping Open Web businesses be and remain Independent. Through Software products and Data solutions we help our customers: Understand their business better , so they can make better decisions Operate   their business more efficiently,  so they can invest in what matters most Make (and Keep)   more money , so they control their own destiny Overview Our Executive Assistant plays a crucial role in providing a wide range of administrative and operational support to the CEO. This isn’t a typical 9-to-5 job; you’ll need to be flexible and available to meet the evolving needs of the business. You’ll have the opportunity to gain insights into all aspects of a rapidly growing mid-sized company, working closely with the CEO and the Leadership team. What You’ll be Doing: Provide high-quality, dedicated support to the CEO. Efficiently manage the CEO’s calendar, prioritizing inbound requests and coordinating meetings with both internal team members and external partners. Proactively anticipate and resolve schedule conflicts, ensuring the CEO is well-prepared with necessary materials, reminders, and context for each meeting. Create and manage correspondences, reports, presentations, spreadsheets, and databases, as well as any other ad-hoc projects that arise. Handle all travel arrangements, both domestic and international, including booking flights, hotels, transportation, and dining. Organize, track, and manage financial matters, such as invoices, receipts, and expenses. Manage conference registrations, logistics, and material preparation. Coordinate Board meetings, Leadership off-sites, and all-hands meetings. Assist in managing conference room bookings. Provide administrative support to the Leadership team as needed. Welcome guests, guide them to their meetings, and occasionally handle lunch orders and pickups. Plan and execute company events, including the Holiday Party, Summer Party, Gather and Give, and other company-wide gatherings. Manage relationships and contracts with vendors, service providers, catering companies, and property managers. Manages office hospitality needs, including ordering meals, stocking snacks, and preparing spaces for meetings or team gatherings. Coordinates logistics for in-office gatherings and executive lunches. Ensures office spaces are tidy, stocked, and guest-ready. The Successful Candidate Will Have: Prior experience supporting a chief executive at a high-tech company. Strong organizational skills, with the ability to handle and prioritize multiple tasks while paying close attention to detail. Clear, concise, and engaging written and verbal communication. Demonstrates the ability to prioritize inbound requests by evaluating their potential business impact, ensuring that urgent and high-impact tasks are handled promptly while maintaining overall efficiency and organization. Ability to maintain a high level of confidentiality and handle highly sensitive data and information. Proficiency in using GSuite products (Google Calendar, Gmail, Google Drive, Docs, Sheets, Slides, Hangouts), Slack, EOS, and Microsoft Office (PowerPoint, Excel, and Word). Strong problem-solving skills with a creative approach. Dangerously curious and not afraid to ask questions. A willingness to learn, which is the single most important trait for success. Growth Mindset: As a growing company, we need individuals who take initiative, are comfortable with rapid learning, and can quickly adapt and learn from their mistakes. Nice to have: Certified Colorado Notary Location: Boulder, Colorado - Candidates must currently live in or be willing to relocate to the Boulder/Denver area. Sovrn’s schedule requires being onsite 5 days a week. #LI-Onsite We understand that no candidate is perfectly qualified for any job. Experience comes in different forms; many skills are transferable; and passion goes a long way. Even more important than your resume is a clear demonstration of accountability impact, and the ability to thrive in a fluid and collaborative environment. We expect you to learn new things in this role, and we encourage you to apply if your experience is close to what we're looking for. Sovrn Core Values : Candid, Customer Empathy, Learning, Scrappy, Second Order Thinking Compensation and Benefits In accordance with the Colorado Equal Pay for Equal Work Act, the salary range for this role is $98,000 to $110,000. Final compensation for this role will be determined by various factors such as a candidate's relevant work experience, skills and certifications. Sovrn offers a full slate of benefits from competitive salaries, stock options, medical, dental and vision coverage, short and long term disability, life insurance, 11 paid holidays, flexible vacation, commuter benefits, a 401(k) plan and match, and a paid parental leave program. Equal Opportunity Employer  Sovrn is proud to be an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, gender identity, age, national origin, disability, parental or pregnancy status, marriage and civil partnership, sexual orientation, veteran status, or any other characteristic protected by law. Reasonable accommodations will be made to meet the requirements of the Americans with Disabilities Act and will be provided as requested by candidates taking part in all aspects of the selection process.  Recruitment Agencies Sovrn does not accept agency resumes. Please do not forward resumes to our jobs alias or Sovrn employees. Sovrn is not responsible for any fees related to unsolicited resumes. Create a Job Alert Interested in building your career at Sovrn? Get future opportunities sent straight to your email. Create alert Apply for this job * indicates a required field Autofill with MyGreenhouse First Name * Last Name * Preferred First Name Email * Phone Country * Phone * Location (City) * Locate me Resume/CV * Attach Attach Dropbox Google Drive Enter manually Enter manually Accepted file types: pdf, doc, docx, txt, rtf Cover Letter Attach Attach Dropbox Google Drive Enter manually Enter manually Accepted file types: pdf, doc, docx, txt, rtf LinkedIn Profile * How did you hear about this job? Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa status)? * Select... Are you currently working in the US on a temporary visa? * Select... Are you available to work onsite at the Boulder Office from Monday to Friday, 5 days a week? * Select... What state do you currently reside at? * Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file. As set forth in Sovrn’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law. Gender Select... Are you Hispanic/Latino? Select... Race & Ethnicity Definitions If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Veteran Status Select... Voluntary Self-Identification of Disability Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years. Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp . How do you know if you have a disability? A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to: Alcohol or other substance use disorder (not currently using drugs illegally) Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS Blind or low vision Cancer (past or present) Cardiovascular or heart disease Celiac disease Cerebral palsy Deaf or serious difficulty hearing Diabetes Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders Epilepsy or other seizure disorder Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome Intellectual or developmental disability Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD Missing limbs or partially missing limbs Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS) Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities Partial or complete paralysis (any cause) Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema Short stature (dwarfism) Traumatic brain injury Disability Status Select... PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete. Submit application