Licensing Coordinator

Back to jobs New Licensing Coordinator United States Apply OUR MISSION Calibrate is on a mission to change the way the world treats weight by redefining obesity care as a matter of biology, not willpower. Designed by world leaders in metabolic health, our program combines clinical research, personalized coaching, and lifestyle intervention to deliver lasting weight loss and improved metabolic outcomes. With obesity as America’s largest chronic condition, impacting 175mm adults in a $600B market, we’re closing the care gap by offering the first value-based model in obesity treatment. Since launching DTC in 2020, we’ve expanded into enterprise channels to improve access, and our app-based experience supports members with coaching, tailored education, daily tracking, and community engagement across the four pillars of metabolic health: food, sleep, exercise, and emotional wellbeing. ABOUT THE ROLE The Licensing Coordinator plays a critical role in supporting Calibrate’s clinician team by overseeing and managing all aspects of multi-state professional licensure for clinical providers. This role serves as a key operational partner to Clinical Leadership, ensuring licensure decisions support organizational coverage, compliance, onboarding readiness, and long-term growth. Reporting to the Clinical Operations Manager, the Licensing Coordinator serves as a subject matter expert, partnering cross-functionally to streamline licensing workflows, advise on regulatory considerations, and strengthen operational alignment across teams.  This is a part-time, hourly role at 24 hours per week. The hourly rate will be between $24-28 per hour.  KEY RESPONSIBILITIES Serve as the primary lead for multi-state provider licensing, ensuring compliance with all applicable state regulations and alignment with business priorities. Prepare, submit, track, and manage initial and renewal state license applications for physicians and other clinical providers. Proactively track license and certification expirations to ensure timely renewals and uninterrupted provider coverage. Act as the primary point of contact with state licensing boards, ensuring timely follow-up and escalation when necessary. Maintain detailed, centralized records for all licenses, permits, and enrollment applications within credentialing systems. Process credentialing and re-credentialing applications, including reviewing, verifying, and maintaining provider documentation. Partner with Clinical Leadership to align licensure status with workforce planning, onboarding timelines, and operational readiness. Develop strategic solutions when licensing barriers arise, including alternate coverage options or adjusted licensure sequencing. Monitor evolving state licensure and regulatory requirements and proactively communicate changes to internal stakeholders. Identify and implement process improvements to streamline licensing workflows and enhance organizational efficiency. BACKGROUND AND EXPERIENCE 2–3+ years of experience in provider licensing required, with multi-state licensing experience strongly preferred. Strong working knowledge of state medical boards, licensing portals, and regulatory requirements. Experience supporting credentialing, provider enrollment, operations, or workforce planning functions. Experience in telehealth environments preferred. Highly organized with strong attention to detail and ability to manage multiple deadlines. Excellent written and verbal communication skills, with the ability to work cross-functionally across clinical and operational teams. OUR VALUES We’re in it together : We have an audacious mission, and we’re building a lot of things for the first time — from the first DTC pharma business within the healthcare ecosystem to the data infrastructure for providing real-world evidence in the largest category of chronic disease. It takes superpowers to build something simple and intuitive within the complex healthcare market, so we identify and work as a team from our individual points of strength. Not everyone has to be good at everything, but we know that when we harness what we’re each great at, we’re unstoppable. Small wins create big wins : We ground every experience in optimism, recognizing and celebrating successes along the way. We break projects down into smaller components. And we focus on where we have momentum. We always plan for larger goals with the knowledge that our plans will evolve as we achieve smaller milestones. You’re in control : We don’t let location stand in the way of the best talent — and from coaches to engineers, we are a remote-first team. Our business is multi-faceted, so each Calibrater is hired to be an expert in their piece of it — in control of their own initiatives, in control of their own impact, and in control of driving their own (real) results. Real results matter : We’re obsessed with outcomes because when our members win, we win, and the data proves that we’ve built the best metabolic health program on the market. We’re purposeful, optimistic, and relentlessly confident that we can solve the biggest medical issue of the 21st century. Calibrate is proud to be an equal opportunity workplace, providing equal employment and advancement opportunities to all team members. To achieve our mission of changing the way the world treats weight, we are building an environment where every Calibrater can thrive, feel a sense of belonging, and do the best work of their careers. We value diversity and recruit, hire, and promote individuals solely based on talent, qualifications, competence, and merit. We evaluate candidates without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics as required by law and as a matter of our company values.   #LI-REMOTE Create a Job Alert Interested in building your career at Calibrate? Get future opportunities sent straight to your email. 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