Corporate Services Specialist

Back to jobs New Corporate Services Specialist New York, New York, United States; Washington, District of Columbia, United States Apply About Us Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster.  At Diligent, we're building the future with people who think boldly and move fast.  Whether you're designing systems that leverage large language models or part of a team reimaging workflows with AI, you'll help us unlock entirely new ways of working and thinking.  Curiosity is in our DNA, we look for individuals willing to ask the big questions and experiment fearlessly - those who embrace change not as a challenge, but as an opportunity.  The future belongs to those who keep learning, and we are building it together.  At Diligent, you’re not just building the future - you’re an agent of positive change, joining a global community on a mission to make an impact. Learn more at diligent.com or follow us on  LinkedIn  and  Facebook Position Overview We are seeking a skilled Corporate Services Specialist to join our  U S  based  team, providing comprehensive  global  corporate secretarial and compliance services to a diverse portfolio of  international  clients. This role requires a detail-oriented professional with strong technical knowledge of corporate governance, regulatory compliance, and c orporate  secretarial practices.   Key Responsibilities Corporate Secretarial Services Manage global compliance engagements, which include the preparation and filing of statutory documents with local registries   Maintain accurate statutory registers and corporate records for client companies, using Diligent Entities software   Draft board resolutions, minutes, and other corporate documentation   Ensure compliance with relevant local legislation, corporate governance codes, and regulatory requirements   Client Relationship Management Serve as primary point of contact for assigned client portfolio   Provide expert advice on corporate governance matters, statutory obligations, and regulatory changes   Build and maintain strong professional relationships with clients, understanding their business needs and objectives   Respond promptly to client queries and requests, ensuring high levels of client satisfaction   Collaborate with clients' internal teams, external advisors, and auditors as required   Compliance and Risk Management Monitor and ensure ongoing compliance with statutory and regulatory requirements   Identify potential compliance risks and recommend appropriate mitigation strategies   Keep ahead of legislative changes and regulatory updates affecting clients   Implement and maintain robust compliance procedures and documentation standards   Conduct periodic compliance reviews and health checks for client companies   Project Management and Special Assignments Manage corporate restructuring projects including mergers, acquisitions, and reorganizations   Coordinate entity formations, dissolutions, and other corporate changes   Assist with due diligence exercises and transaction support services   Handle complex multi-jurisdictional matters and coordinate with international network   Support business development initiatives and respond to requests for proposals   People Management Management of a team of more junior corporate specialists, overseeing capacity, workflow, quality and individual development     Required Experience/Skills Bachelor's degree or relevant work experience    Minimum 3-5 years of experience in corporate secretarial services   Strong knowledge of US company law, global compliance management, corporate governance principles, and regulatory frameworks Proficiency in Diligent Entities and Microsoft Office   Excellent drafting and documentation skills   Strong analytical and problem-solving abilities   Understanding of financial statements and corporate structures   Knowledge of international corporate structures and cross-border transactions   Exceptional attention to detail and accuracy   Strong organizational and time management skills   Excellent verbal and written communication skills   Ability to work independently and manage multiple priorities   Discrete handling of confidential information   Adaptability and willingness to learn new areas of expertise   Technical expertise in corporate law and governance   Project management and coordination skills   Risk assessment and compliance monitoring   Team collaboration and mentoring abilities   Commercial awareness and business understanding U.S pay range $131,000 - $164,000 USD What Diligent Offers You   Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients We care about our people.  Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few We have teams all over the world . We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney. Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding. Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability – to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place.  Headquartered in New York, Diligent has offices in Washington D.C.,  London, Galway, Budapest, Vancouver, Bengaluru, Munich, Singapore and Sydney.   To foster strong collaboration and connection, this role will follow a hybrid work model. If you are within a commuting distance to one of our Diligent office locations, you will be expected to  work onsite at least 50% of the time.  We believe that in-person engagement helps drive innovation, teamwork, and a strong sense of community.   We are a drug free workplace. Diligent is proud to be an equal opportunity employer. We do not discriminate based on race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status, protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Diligent's EEO Policy and Know Your Rights . We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at recruitment@diligent.com . 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