Executive Assistant & CEO Operations

Back to jobs New Executive Assistant & CEO Operations San Francisco, CA Apply The Company You’ll Join Carta connects founders, investors, and limited partners through world-class software, purpose-built for everyone in venture capital, private equity and private credit. Trusted by 65,000+ companies in 160+ countries, Carta’s platform of software and services lays the groundwork so you can build, invest, and scale with confidence. Carta’s Fund Administration platform supports 9,000+ funds and SPVs, representing nearly $185B in assets under management, with tools designed to enhance the strategic impact of fund CFOs. Recognized by Fortune, Forbes, Fast Company, Inc. and Great Places to Work, Carta is shaping the future of private market infrastructure. Together, Carta is creating the end-to-end ERP platform for private markets. Traditional ERP solutions don’t work for Private Funds. Private capital markets need a comprehensive software solution to replace outdated spreadsheets and fragmented service providers. Carta’s software for the Office of the Fund CFO does just that - it’s a new category of software to make private markets look more like public markets - a connected ERP for private capital.  For more information about our offices and culture, check out our Carta careers page . The Problems You'll Solve As a part of the Office of the CEO, your job will be to support and streamline the operations of Carta’s CEO. This includes: Build trusted business partnerships with Carta’s CEO, their internal stakeholders  and other key Cartans across the business Understand how Carta operates and its core products and offerings. Know who is responsible for what, which teams are in which office, and what their various priorities are to inform CEO’s schedule and travel calendar Proactively and accurately manage heavy calendars (which includes internal and external meetings) while proactively resolving conflicts. Become the central point of contact for managing CEO’s logistics for key external events and conferences. Introduce operational efficiencies for key aspects of CEO operations, including how the Office manages tasks, prepares for meetings, and transmits information to the rest of the organization Develop and manage a system for the CEO to efficiently triage and respond to emails and Slack messages while also overseeing inbox management, handling email replies, and ensuring timely follow-ups when needed Manage all aspects of expenses and travel, including visa requirements, detailed itineraries, bookings, and timely expense processing—exercising good judgment and ensuring adherence to company travel and expense policies Collaborate on strategic priorities within the Office of the CEO and with the Chief of Staff to ensure company priorities are met The Team You'll Work With We are looking for an Executive Assistant  to support Carta’s CEO and Founder and work within the Office of the CEO.  This person will report to Carta’s Chief of Staff and work closely with our CEO, the office of the CEO team, EA team, and  the broader leadership team at Carta. About You You are a roll-up-your-sleeves, “get in the weeds,” individual that has experience supporting and building strong relationships with executive leaders  in a fast paced startup environment. You are incredibly detail oriented, a problem solver and have excellent judgment. You know how to find common ground with leadership and peers alike to build relationships. You are professional, discrete  and eager to learn. We believe you’ll be successful in this role if you: Have 5+ years of experience as an Executive Assistant supporting senior executives or other relevant role in a fast-paced, high-growth environment Are an independent problem solver with a proactive and adaptable mindset Have exceptional organizational skills and high attention to detail Possess strong communication skills, adapting messaging for different internal and external audiences Demonstrate professionalism and discretion, balancing confidentiality with transparency Have experience managing complex travel and event logistics (including international travel, visas, and itineraries) Are flexible and available to travel with the CEO  Are comfortable working under pressure while juggling multiple deadlines, last minute requests, and competing priorities Have worked closely with executives in a fast-growing company and understand the demands of a scaling business Work effectively both independently and collaboratively, taking initiative when needed At Carta, you’re not just an employee. You’re a builder who is creating  infrastructure that accelerates innovation and empowers more ownership. Cartans are helpful, relentless, unconventional and kind; representing Carta’s Identity Traits. They work collaboratively and cross functionally  to challenge the status quo; working towards a common goal of creating more owners in the private markets.  Salary Carta’s compensation package includes a market competitive salary, equity for all full time roles, exceptional benefits, and, for applicable roles, commissions plans. Our minimum cash compensation (salary) range for this role is:  $131,750 - $178,000 in  San Francisco. Final offers may vary from the amount listed based on geography, candidate experience and expertise, and other factors   Disclosures: We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate. If accommodations due to a disability or medical condition are needed, please connect with the talent partner via email.  Carta uses E-Verify in the United States for employment authorization. See the E-Verify and Department of Justice websites for more details. For information on our data privacy policies, see  Privacy ,  CA Candidate Privacy , and Brazil Transparency Report . Please note that all official communications from us will come from an @carta.com or @carta-external.com domain. Report any contact from unapproved domains to security@carta.com. Create a Job Alert Interested in building your career at Carta? Get future opportunities sent straight to your email. Create alert Apply for this job * indicates a required field Autofill with MyGreenhouse First Name * Last Name * Email * Phone Country * Phone * Location (City) Locate me Resume/CV * Attach Attach Dropbox Google Drive Enter manually Enter manually Accepted file types: pdf, doc, docx, txt, rtf Cover Letter Attach Attach Dropbox Google Drive Enter manually Enter manually Accepted file types: pdf, doc, docx, txt, rtf Are you currently eligible to work in the country where this position is located for any employer? * Select... Do you now or in the future require visa sponsorship to continue working in the country where this position is located? * Select... LinkedIn Profile * Website This role requires you to work from our office 3 days a week - Tuesdays, Wednesdays & Thursdays. Are you able to work from our San Francisco office on these days? * Select... Which is your preferred office location(s)? * Select... Have you worked for Carta at any other time previously? * Select... AI Policy for Application & Interviewing: * Select... While we encourage people to use AI systems during their role to help them work faster and more effectively, please do not use AI assistants during the application and interviewing process. We want to understand your personal interest in Carta without mediation through an AI system, and we also want to evaluate your non-AI-assisted communication skills. Please indicate 'Yes' if you have read and agree. Create a video, 5 minutes or less, answering these three questions below. (please add a link to a google drive for us to view the video) * All of these situations are from things that have actually happened. The CEO is in Kenya enroute to the airport but I’m still not there so you are starting to get worried I’m lost. You can’t see my location and you can’t text me because the cell/gps signal is bad. You know security is with me but you are worried I’m going to miss the flight. What are the next three things you might do? The CEO is traveling to NY and you are planning a week of meetings between internal employees  and external stakeholders. What are things that you would consider to maximize my time? Come up with 3 or 4 ideas that you could implement to do that. In the Office of the CEO, humor is a way we cope with the day to day grind of running Carta. Tell me your favorite comedy content (can be a TV show, movie, standup, TikTok, whatever) and reference a joke as an example of why you like it. There is no right answer! I just want to learn about your humor preferences! Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file. 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