Executive Assistant

Who are we?Equinix is the world’s digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.  A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You’ll work across teams, influence key decisions, and help shape the path forward. You’ll find belonging, purpose, and a team that welcomes you—because when you feel valued, you’re empowered to do your best work.Job Summary We are seeking a highly organized, proactive, and resourceful professional to support the Vice Presidents (VPs) in driving strategic and operational priorities across the Growth and Emerging Markets (GEMs) region. This role requires exceptional attention to detail, superior organizational and communication skills, and the ability to manage multiple priorities in a fast-paced, dynamic, and multicultural environment. The Executive Assistant (EA) will play a pivotal role in optimizing the VPs’ effectiveness; ensuring their time is focused on the highest-impact activities, coordinating complex schedules, facilitating information flow, and supporting engagement with internal and external stakeholders. Success in this role requires discretion, sound judgment, and the ability to anticipate needs while maintaining strong alignment with company priorities.  About the GEMs VP Role The GEMs Vice Presidents lead the strategic and operational priorities of the region, ensuring alignment with global business objectives. Their responsibilities include driving business growth (both organic and inorganic), leading market expansion initiatives, and representing the company with key government, industry, and customer stakeholders. They champion a culture of inclusion, innovation, and execution excellence, working closely with global and functional leaders to deliver the company’s operating model effectively across all markets.  Responsibilities Executive Support Provide comprehensive administrative and strategic support to two Vice PresidentsManage complex and frequently changing calendars; prioritize meetings and resolve scheduling conflicts across multiple time zonesCoordinate international and domestic travel, including itineraries, logistics, and expense managementProactively identify priorities and ensure the VPs are fully prepared for meetings, trips, and engagementsOperational Rhythm Management Maintaining the regional operating cadence (e.g., leadership meetings, quarterly business reviews, and reporting cycles)Meeting & Event Coordination Plan, organize, and execute internal and external meetings, including agenda preparation, briefing materials, and follow-up on action itemsCoordinate logistics for regional leadership meetings, customer visits, board or partner sessions, and special eventsRecord and distribute meeting minutes, ensuring clear ownership and timely follow-up Communication & Liaison Serve as the primary point of contact between the VPs and internal/external stakeholdersBuild and maintain strong relationships with other Executive Assistants and leadership teams to ensure smooth coordination and consistent communication across regionsDraft, review, and format correspondence, presentations, and reports on behalf of the VPsFinancial & Administrative Processes Prepare, review, and track expense reports accurately and efficientlyManage purchase orders, vendor setups, and invoice approvals in compliance with company policiesSupport budget tracking and financial reporting for regional activities as neededManage and validate direct reports’ expense reports, ensuring accuracy, budget compliance, and adherence to company policy  Project & Initiative Support Assist in tracking progress of strategic initiatives and regional priorities, ensuring key milestones are metCoordinate and provide administrative support for cross-functional projectsConduct basic research and prepare summaries or reports for the VPs Confidentiality & Professionalism Handle highly sensitive information with absolute discretionRepresent the VPs with professionalism and integrity at all times Qualifications Required: Proven years of experience supporting senior executives (VP level or above) in a global corporate environmentAdvanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint, Concur or equivalent). Strong organizational and time management skills with the ability to manage multiple, competing prioritiesExcellent written and verbal communication skillsHigh degree of discretion, professionalism, and sound judgmentAbility to work independently and anticipate needs in a fast-paced, dynamic environmentPreferred: Experience supporting executives in a regional or global organizationDemonstrated ability to coordinate effectively across multiple time zones and culturesFamiliarity with expense management, procurement, and travel systemsBachelor’s degree preferredEquinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.  If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form. Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.