Administrative Assistant

Administrative AssistantPosition SummaryWe are seeking an Administrative Assistant to support Plug Power’s Brazil team as well as our associates and customers. In this role you will be responsible for efficiently maintaining the daily tasks and operations of the administrative team. The ideal candidate will be a dynamic self-starter with acute attention to detail, excellent communication skills, and the ability to interact professionally and effectively with the individuals we support. You will be working within our Brazil ‘office, for not only Brazilian projects, but also for Services all over the world engaging different cultures.Core Duties and ResponsibilitiesAssist Executive Assistants as needed including maintaining calendars, coordinating appointments/conferences/teleconferences, managing travel itineraries, and handling expensesPrepare communications such as memos, emails, invoices, reports, and other correspondenceCoordinate internal and external meetings by maintaining conference room calendars, coordinating meeting materials, and managing catering when neededAct as the first point-of-contact for Travel by maintaining relationships with our travel partners, coordinating contracts, obtaining employee travel documents, managing Travel and Expense software, and booking travel for our personnelAct as the first point-of-contact for business cards, office supply orders, incoming mail, FedEx, and the phone systemCollaborate with the administrative team to develop organized administrative systemsPerform all other duties as assigned, which may vary based on location.Prepare (purchase) orders & invoices for our Services in our ERP systemCoordinate Vendor Qualifications for PLUG’s clients.Provide support to PLUG Europe Project Assistants (PA’s)Location Dependent Duties and ResponsibilitiesAirfare booking, hotel booking. Visa processing for multiple countries.Statutory compliance handling Education and Experience2+ years of administrative experience requiredExcellent written and verbal communication skills in English and PortugueseStrong proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook) Virtual Platforms (Zoom, Teams, WebEx),  and other web-based platforms highly preferredAbility to manage and respond to a steady flow of projects and initiatives in a high-paced environmentKnowledge of office management systems and proceduresMaintain confidentiality when dealing with sensitive materialPositive attitude, attention to detail, and problem-solving skills. Ability to manage complex projects and multi-task effectivelyAbility to role model high standards of professionalismExcellent follow-throughMust be driven, self-motivated and pro-activeMust possess the highest ethical standards and a commitment to work qualityPlug Power Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.Estimated Base Salary Range: