Associate Office Manager

The Associate Office Manager provides a wide variety of professional and office administrative support to team members to ensure the efficient and effective functioning of the business unit office. This person has a strong ability to work independently and make decisions.What You'll DoGeneral Office Administration: Provide routine administrative support to ensure that business unit operations are maintained in an effective, up-to-date, and accurate mannerResponds to routine inquiriesReceives daily mail and deliveries; opens, sorts and distributes department mail and  other materialsMaintains records for expense reports and other documentsMaintains office files and orders office supplies; coordinates repairs to office equipmentMaintains temporary badges for guests, vendors and employeesEnsures all guests and vendors are greeted, recorded into the visitor’s log, and have signed a non-disclosure agreementLiaison between Workvia officesFood and Beverage Management: Oversee and ensure that food and beverage options are available to employees in a clean and friendly environment throughout the workdayPurchases or coordinates with vendors for the delivery and service of a variety of food and beverage items. Ensures that the food and beverage area remains well-stocked throughout the work dayEnsures that the kitchen and employee break area are clean and meet appropriate health requirementsHelps plan and coordinate catered company events and meetingsFacilities Planning and Maintenance: Provide support to management and employees to ensure they have the resources needed for the efficient operation of the office.Plans and executes team and facility movesManages coordination of daily facility operations; coordinates building maintenance and repairsManages vendor relationships and contracts in conjunction with the Sourcing & Procurement team.Custodial supervision: oversees the cleanliness and maintenance of the office. Ensures Physical Company Security: Responsible for ensuring that physical company security protocols are being met at all timesWork in tandem with the Business Technology team  to ensure security and IT needs are metSpecial Projects: Collaborate with the EMEA Office Operations Manager on various assignments and special projects as requested.What You'll NeedPreferred QualificationsPrior experience in office management or a similar administrative role is a plusProven planning, organisation, and time management skills to establish priorities and maintain productivity despite numerous interruptionsFluency in English - ability to communicate with vendors in Danish is a plusExcellent interpersonal communication skills (written, verbal, and listening) with demonstrated ability to interact well throughout the organisationProblem analysis and problem-solving skills with strong attention to detail and accuracyAbility to work successfully in an ever-changing environment and manage multiple time-sensitive projects while meeting deadlinesStrong technology and computer skillsCustomer service-oriented skills to properly handle and direct inquiries to appropriate stakeholdersProven ability to maintain confidentialityExperience using standard office equipment (scanners, photocopies, etc) and software packages, including cloud-based software applications, spreadsheets, and word processing programs, to perform essential tasks efficiently and effectively is requiredExperience creating and organising special projects preferred.Travel Requirement & Working ConditionsMinimal  travel requiredReliable internet access is required for any period working remotely and not in a Workiva officeFlexible and able to adjust work hours according to business needs.What We Offer YouWe can offer you a job in a dynamic and international company with many different customer groups, where you will have the opportunity to develop. We are a flexible workplace that values ​​our employees and gives great individual responsibility to each person in the company.Dedicated colleagues who take the time to help each otherAn informal and fun but focused work environmentLunch and massage arrangementSocial gatheringsWorkiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.You can get to know us better at www.parseport.com and www.workiva.com. #LI-JU1