Executive Assistant

Executive AssistantEquinix is the world’s digital infrastructure company, operating 250 data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.We are a fast-growing global company with 20+ years of continuous growth. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,000+ networks and 3,000+ cloud and IT service providers in 32 countries spanning six continents.A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.Job SummaryThe Executive Assistant reports to a VP or VPs.ResponsibilitiesMeeting and Event Planning/Preparation:Streamlines meeting coordination by meticulously organizing and curating agendas and all essential meeting materials, including presentations and reportsEnsures a seamless meeting experience by taking care of all logistics, such as preparing and setting up meeting rooms, as well as arranging catering for both internal and external meetingsExemplifies hospitality and professionalism by extending a warm and friendly welcome to any onsite Marketing team members, external/internal visitorsExcellently orchestrates business unit special events(in-person/virtual/hybrid), ensuring meticulous planning and organization to create memorable and impactful employee engagementSupport to the Global Marketing Leadership Team (MLT):Assume the crucial role, in partnership with other executive assistants within Global Marketing, of organizing the programming and content for any meeting cadence, ensuring each session is informative, interactive, inspiring, and aligned with the MLT's objectivesTake the lead in driving projects assigned by the MLT during these meetings, ensuring their seamless execution and successful outcomesWhenever is needed, be the backup coverage of another executive assistant within Global Marketing functionCommunicationsDemonstrates unwavering commitment to confidentiality and handles highly sensitive information with the utmost professionalism and discretionTakes ownership of curating and orchestrating in person/virtual/hybrid Marketing employee engagement events & respective MLT’s offsites, meticulously gathering all necessary materials, and ensuring the delivery of top-quality events that resonate with the audienceConsistently and proactively publishes engaging content on any onsite Marketing employee events/workshop, ensuring timely updates are readily available to the teamCollaborates closely with stakeholders, teams, and vendors to foster effective communication and alignment throughout the project lifecycle. Regularly communicates progress and milestones to the relevant parties to ensure transparency and accountabilityBudgeting and Expense ManagementProficiently processes expense reports and purchase orders (POs), proactively overseeing their completion to maintain a streamlined and efficient financial workflowCalendar Optimization and Travel ManagementExcellently coordinates and manages intricate calendars across multiple time zones, ensuring optimal scheduling and seamless time management for busy executivesPossesses a keen eye for identifying opportunities to optimize executive time management, streamlining schedules to maximize productivity and focus on strategic prioritiesConstantly evaluates and fine-tunes scheduling practices, ensuring executives' calendars are balanced, with adequate time for important projects, meetings, and personal commitments.Strives to create a harmonious balance between productivity and well-being, fostering a conducive environment for executive success and work-life integrationSkillfully handles all aspects of travel arrangements with sound judgement, meticulously organizing logistics to facilitate smooth and stress-free tripsDemonstrates flexibility and efficiency in providing support to the wider senior management team when required, actively contributing to their success and productivityQualificationsAdvanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook, with a demonstrated ability to utilize these tools effectively to enhance productivityExceptional skill in prioritization and adaptability, thriving in dynamic and fast-paced environments while consistently delivering high-quality resultsHighly organized and detail-oriented, displaying an innate ability to work independently and take initiative to drive tasks to completionProven capability to execute tasks and make informed decisions with minimal supervision, showcasing a proactive and self-reliant approach to workOutstanding interpersonal skills, embodying a customer service focus that enables seamless collaboration with colleagues of diverse personalities and functional expertiseEmbraces a great sense of humor, contributing to a positive and enjoyable work atmosphere that fosters team camaraderieDesire for continuous growth and improvementExcellent written and verbal communication skills, allowing for effective interaction and engagement with various stakeholdersFluency in EnglishPrevious experience as an Executive Assistant supporting VPs and above or similar leadership roles, showcasing the ability to handle confidential and high-stakes responsibilitiesExperience working in a culturally diverse and global company is a valuable asset, demonstrating adaptability and an inclusive mindsetStrong passion and determination to thrive at Equinix, contributing to the company's mission of transforming the world's connectivityEquinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.