Headway is building a new mental healthcare system that everyone can access. We make it easy for people to find quality in-network mental health care by removing historic barriers faced by mental health providers, payers, and patients.
1 in 4 people in the US have a treatable mental health condition, but the vast majority do not get the care they need. The primary reason is cost: the majority of therapists do not accept insurance, meaning paying for therapy is prohibitively expensive. This is where we got our start – Headway has built the first software-enabled national network of therapists who accept health insurance, making it possible for patients to find quality care they can afford and enabling mental healthcare providers to grow their practice.
We launched in April of 2019 and are now powering 500,000+ appointments a month. To scale our vision, we’ve raised over $225+ million in funding from a16z, Thrive, Accel, Spark Capital, Google Ventures, Andreessen Horowitz and Health Care Services Corporation.
Join us, and make an impact
About The Role
We are looking for an experienced CX WFM Real Time Analyst to support intraday performance and queue management. As a Real Time Analyst, you will monitor CX queue volumes and adherence to schedules while identifying opportunities to increase efficiencies and minimize SLA risks. You will also assist in building and adjusting agent schedules as needed.
A successful candidate will work to ensure that service level (eg, first response time, time to resolution), cost, and staffing goals are met, while building strong relationships with our CX team and other cross-functional teams. The ideal candidate will be relationship-obsessed, comfortable in fast-moving, ambiguous spaces, and a strong independent worker, who is able to confidently drive improvements in scheduling and schedule adherence.
What You Will be Doing
- Collaboration : Cultivate enduring relationships with both internal teams and external partners. - Queue Managemen t: Proactively oversee chat and email queues, ensuring timely responses and high-quality service. - Performance Oversight : Keep a close watch on agent adherence and performance, pinpointing areas for optimization and mitigating SLA challenges. - Resource Planning: Offer insights into staffing needs and working hours to consistently maintain superior service levels. - Data Analysis: Scrutinize trends using tools like Zendesk and Assembled, and design effective strategies and procedures to consistently meet SLAs. - Scheduling: Craft and refine agent schedules for chat and email channels. Make necessary adjustments considering factors like holidays and product launches. - Reporting: Create detailed reports capturing chat queue volume, agent performance metrics, and shrinkage/occupancy rates. - Communication: Regularly update leadership on intraday and daily performance metrics. - Contingency Planning: In collaboration with WFM and CX leaders, design robust contingency strategies for optimal queue management.
Your Qualifications:
- 2-3 years' experience in a workforce management capacity. - Acquainted with contact center management best practices. - In-depth understanding of real-time management. - Demonstrated proficiency in problem-solving and innovative thinking. - Established record of cross-functional teamwork. - Proficiency in using Zendesk. - Robust analytical skills, with hands-on experience in Google sheets and Looker for reporting. - Stellar written and verbal communication skills.
What Will Set You Apart:
- Prior experience with CX BPOs. - Experience in working with Assembled WFM software.
We'd Love to Work With You If:
- You excel in ambiguous environments and take pride in building systems from scratch. - You dive deep into challenges, crafting bespoke solutions tailored to specific needs. - You are proactive in offering feedback and championing fresh, impactful ideas.
Compensation and Benefits:
Salary information is based on a single salary target per role and is differentiated based on geographic location (Group A, B, or C)
Group A = NYC/Tri-State Area, SF/Bay Area, LA Area, Seattle, Boston, Austin, and San Diego
Group B = Chicago, Miami, Denver, Washington DC, Philadelphia, Atlanta, Minneapolis, Nashville, Sacramento, Phoenix, and Portland
Group C = All remaining cities
Group A: $95,000
Group B: $85,500
Group C: $76,000
Examples of cities located in each Compensation Grouping:
Benefits offered include:
Medical, Dental, and Vision coverage
HSA / FSA
401K
Work-from-Home Stipend
Therapy Reimbursement
13 paid holidays each year as well as a Holiday Break during the week between December 25th and December 31st
Unlimited PTO
Employee Assistance Program (EAP)
Training and professional development
We believe a team's strength is in its people, and we cannot achieve this mission without a team that reflects the diversity of this problem - across race, ethnicity, gender, sexuality, age, national origin, religion, family status, disability, military status, and experience.
Headway is committed to the full inclusion of all qualified individuals. As part of this commitment, Headway will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or receive other benefits and privileges of employment, please contact talent@findheadway.com
Headway employees work remotely across the US, with the option to work from offices in New York City and (coming soon!) San Francisco. Headway participates in E-Verify. To learn more, click here.
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