Facilities Services & Contracts Manager

What if the work you did every day could impact the lives of people you know? Or all of humanity?At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.**This position is an Onsite Role in San Diego**Under guidance of the Sr. Manager provides leadership and oversight to San Diego Vendor Management team and San Diego budget management.  This Facilities leader supports, influences, and implements corporate strategies for San Diego Site Services and oversees site services contracts for the AMR region.Responsibilities:Vendor & Contract Management:Help define strategy and contract statements of work for effective management of approx. 10M spend across San Diego and approx. 15M spend across AMR region.  Look to drive best practice in contract language and innovation in ensuring service providers meet or exceed expectations dailyCreate, align, award, administer and monitor performance of local and regional contracts for all facility services to include but not limited to: waste management, fitness, pest control, grounds keeping, mail, food services, vending, transportation, janitorial, repair and maintenance, and others as neededImprove tools to enable team to monitor contracts, solve any contract-related problems and partner with Procurement to ensure alignmentServe as a SME on facility contract terms and conditions and drive best practice into service contracts and negotiations.  Actively participate in negotiations and change orders ensuring SME knowledge and cost modeling depthMonitor and cultivate vendor/supplier relationships to ensure that the suppliers efficiently and effectively provide needed goods and services within budget and SOW via regular performance reviews, QBR’s and Metrics reviewsProvide metrics and execute analysis used for driving performance of function and supports decision making by leadershipProvide design assistance / direction to ensure the design details for all site services concepts are in line with the Illumina needs and standardsWork with cross-functional project teams to ensure that the facilities meet current and future site services and amenities needsBudget:Oversee requisition process and budget management process for site.  Oversee budget and expense management for San Diego Site Services. Includes procurement, processing of requisitions, invoices and tracking budget performance.Responsible for the development, monitoring and controls of the budget for facilities services. Prepare facilities services budget for the team to have adequate funds for general operationsLeadership:Build and develop a highly effective & engaged team ensuring the business and customer needs are metDrive documentation of roles and responsibilities and necessary playbook references to ensure standardizationEnsure site and employee performance are in compliance with the GMP regulatory & quality policy and proceduresRecommend, lead, and support process improvement initiatives in facilities and in collaboration with other groupsAbility to use advanced planning concepts and objectives to resolve highly complex issues and provide high level expertise and assistance to senior managementStay updated on global/regional policies, regulations, and business/market environments; communicate and collaborate closely with partner teams and stakeholders advising as applicableAcquires and maintains a clear understanding of the technologies utilized in Illumina’s processesUndertake additional activities as required, within the scope of the role Preferred Educational and Experience Background:Requires a bachelor’s degree in Contract Management, Business Administration or business related fieldMust have 8 years related experience, with 1-3 years of Management experienceProven leadership capabilities; outstanding interpersonal relationship building and employee coaching skills.Excellent communication, interpersonal and conflict resolution skillsIn-depth knowledge of Supplier ManagementStrong organizational skills. Skill at organizing team’s work and priorities. Ability to work under pressure in a fast-paced environment with changing priorities and deadlinesProficient in use of Microsoft Office (Word, Excel, Outlook, Teams, Powerpoint, Access)Must have the ability to prepare and deliver effective presentationsAbility to analyze and resolve problems independently#LI-ONSITEThe estimated base salary range for the Facilities Services & Contracts Manager role based in the United States of America is: $103,500 - $155,300. Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly. Compensation decisions are dependent on several factors including, but not limited to, an individual’s qualifications, location where the role is to be performed, internal equity, and alignment with market data. Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package. We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.At Illumina, we strive to foster a diverse and inclusive workplace by cultivating an environment in which everyone contributes to our mission. Built on a strong foundation, Illumina has always been rooted in openness, collaboration, and seeking alternative views and perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and demonstrate our collective commitment to diversity and inclusion in the communities we live and work. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. If you require accommodation to complete the application or interview process, please contact accommodations@illumina.com. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf