Executive Coordinator

About Presence Presence is the leading provider of teletherapy solutions for children with diverse needs. Through our award-winning technology, Presence connects speech language pathologists, occupational therapists, and behavior and mental health specialists to schools, districts, and organizations nationwide. Our growing network of 2,000+ clinicians has delivered more than 6 million teletherapy sessions to students across 47 states. Presence is backed by Spectrum Equity, TPG’s Rise Fund and Bain Capital Double Impact. We are a majority-female company led by Kate Eberle Walker, an education industry leader, working mom, and author of The Good Boss: 9 Ways Every Manager Can Support Women at Work . We are a remote-first workforce. We place a high value on schedule coordination to stay connected with each other when working in different places, and to create opportunities to engage with each other in person as well. About This Role The Executive Coordinator will provide administrative support for the CEO and will work with the CEO and other leaders to organize meetings and events to bring together our fully remote employee and provider communities. The ideal candidate will have high emotional intelligence, strong multitasking skills, be calm under pressure, and maintain a high level of discretion and extreme attention to detail. This role works closely with the CEO, acting as a bridge between the CEO and all stakeholders of the organization. Core elements include calendar management and event planning. This is a people-forward role where you will be an important connector for our organization! Role Responsibilities Administrative support to the CEO Manage the CEO’s calendar to ensure efficient time management, supporting internal and external requests Schedule executive team and departmental meetings, prepare agendas, and coordinate technology set up Develop travel plans and meeting accommodations Coordinate with the Corporate Communications team to support CEO media interviews and public speaking engagements Research and organize information and prepare presentation materials Manage expense reports for the CEO Coordination of in-person employee gatherings Manage employee workspaces including national Industrious contract, coordination of employee access to workspaces, management of our dedicated space in NYC, and scheduling conference room rentals Plan team offsites, including coordinating logistics such as workspace booking, hotel reservations, and meal and activity planning, working with executive leaders to deliver a high-quality attendee experience and support the company in fostering in-person connections Organize all logistics for monthly Presence Together in-person gatherings, including sourcing and booking of event locations, menu planning, attendee coordination, and being present to manage all day-of logistics Bring creative energy to the role - in all of our events we want to have fun and create productive interactions to connect our people! Company administrative support Receive, sort and redistribute company mail Serve as key administration hub for the teams to ensure business is running efficiently and effectively Desired Qualifications Build and maintain strong, collaborative working relationships with leadership team and across the entire organization Display a commitment to excellent service and clear, concise, and approachable communication Excitement about our company mission Energized by the opportunity to work with and learn from a female CEO and diverse leadership team At least 3 years of experience in a corporate work environment. Some experience in event coordination or corporate communications is preferred Flexible thinking and comfort with iteration and changing competing priorities Enjoy working autonomously and actively on multiple projects  Adept at handling sensitive information with care and confidence An expert at using Google Workspace/G Suite, Concur and Slack Where is this position located? This is a remote position that will require regular travel to support offsites and events in the Presence meeting space in New York City and in various locations across the U.S. All employees work remotely from home and commit to being available on-camera for our Core Working Hours, noon-5 pm EST M-F. This position requires availability and communication as needed in the early mornings, nights and weekends What are some of the benefits we offer?  Comprehensive Medical Coverage include Dental and Vision Flexible PTO 11 Company Paid Holidays  Benefits Package: including 401K savings plan and access to an Employee Assistance Program. $500 home office stipend Paid Life insurance, AD&D. and disability benefits Paid parental and caregiving leave Eligibility to apply for a Professional Development Scholarship.  Inclusive Culture: We are intentional about creating a culture that is fun and inclusive. This role is also eligible to participate in Presence’s equity plan subject to the terms of the applicable plans and policies. An employee’s starting pay will be determined based on job-related skills, experience, qualifications, and market conditions. Salary $65,000-$75,000