People Information Services Clerk

Let's tomorrow, together.At Ubiquity, we live by the mantra head, heart, and hustle. Head because we use our collective industry know-how to always push ourselves, our clients, and our programs to be the best they can be. Heart because we are always gracious with our time, our collaboration, and with one another. And Hustle because we have grit, tenacity, perseverance, and a proven track record of meeting and exceeding goals—every person, in every role, for our company and our clients.Sound like the right fit? Your tomorrow looks bright at Ubiquity.Your Role:Job Description We are looking for an organized People Information Services Clerk who can work effectively in file management and maintenance. The role will include organizing paperwork according to an efficient filing system and digitalizing all important documents. Likewise, the incumbent is expected to protect and update files as well as make them easily accessible to your colleagues. This role will be reporting to the Supervisor, People Information Services and is responsible for the ns, policies, and SOPs. Responsibilities Check incoming paperwork (201 files, etc.) for contents and document via check list Sort all papers alphabetically and according to content, dates, significance etc. Create or update records with new files and information. Store all paperwork in designated places securing the important documents. Enter paperwork into an electronic system either by data entry or by using optical scanners. Deal with all requests to access files and keep logs of borrowed papers. Develop an efficient filing system to make updating and retrieving files easier. Follow policies and confidentiality dictations to safeguard data and information. Monitor inventory of files, paper clips etc. and report shortages  Skills and Requirements Education: associate or bachelor’s degreeMeticulous attention to detail. Knowledge of filing systemsVery good knowledge of MS Office and office equipment such as photocopier, scanner etc. Good command of English both oral and writtenDependable with a respect to confidentiality and policiesExcellent organizational skillsWhat we do.Recognized as the #1 CX provider for disruptors and innovators across financial services, healthcare, and e-commerce, Ubiquity was founded on the belief that our clients and their customers deserve better. Headquartered in New York City with delivery locations in Europe, Asia, and the Americas, Ubiquity provides multilingual, end-to-end solutions for customer experience management, back-office/risk operations, and business transformation, and is proudly certified as a Great Place to Work®.Come as U are, because U Matter at Ubiquity.We’re committed to creating an inclusive employee experience for all. Regardless of race, gender, religion, sexual orientation, age, or disability, we believe that we’re at our best when everyone can contribute their ideas and feels free to be their most authentic self.