Customer Operations Specialist - German Speaker

Customer Operations Specialist - German SpeakerDescription -MAIN RESPONSIBILITIES:The Customer Operations Specialist works within a European, multicultural and fast moving business environment, supporting the HP Customers and Sales Force, within the area of order fulfillment. The position is located in a central order management team and has a wide variety of responsibilities:Responsibilities: Backlog accountabilityManages customer/partner backlog to ensure that appropriate actions are taken to deliver orders within agreed SLA and according to business needReviews the backlog tools in use (e.g. E2E tool, FOM, or any other tool used by HP) on a daily basis and takes actions to bring the delayed orders back in contractual HP SLAsProvide backlog analysis and summary report to customer and account team if and when required, in due time and with accurate information, as per the received requestsManages all claims, exceptions and special requests in the area of Customer Operations, in due time and in alignment with agreed procedures/policies, as per the received requestsCoordinates customer’s change requests in due time and in alignment with agreed procedures/policies, as per the received requests, ensuring the accuracy of the taskFinancial & revenue managementEnsures all orders are invoiced and closed in the systems, if not the case takes action to trigger the necessary invoice or provide the business justification to leave the billing openMinimizes field inventory through constant analysis of the justification of each case and reports to their leadKeeps the volume of financial disputes to a minimum and actively works to closing them as soon as possible once they appearHelps maximize the revenue on the accounts in quarter ends through collaboration with all involved stakeholdersCommunication & E2E coordinationThe Customer Operations Specialist is the first & unique point of contact of the customer for all questions, information & requests regarding the orders in process & the claims – he/she drives the customer engagement (reactive and proactive) by timely and accurate feedback given to the customer and internal stakeholders on order status and actions taken to optimize the backlog in order to deliver the goods/services with agreed SLAsProvides consultancy and guidance to customer on order management cycle (via phone/ email) and ensures customer is aware of the order acceptance policy. Delivers in time and accurate information, as per the agreed process/ procedure and the client’s request.Interfaces internally to the country team, Order Fulfillment, Logistics, Credit & Collection, all relevant Sales Operations functions and back-end team, in order to ensure the best way of delivering the tasks.Provides consultancy and guidance to the account team on Customer Operations processes and policiesConfirm order is processed to customer for manual orders (where applicable)Provide proactive status updates to customer and sales on order, especially on those at risk to be delivered out of SLAGeneral responsibilities:Ensures the accuracy of the processes and tasks from the Supply Chain Customer Operations departmentDelivers the requested tasks in due timeEnsures the compliance of the processes, as per HP’s internal policiesIs aware and respects the internal policies and procedures from HP, both from a global and local levelDelivers any other task or  work related responsibility as requested by the managerEducation, Knowledge and Skills: Degree level educationExperience in customer interactionExperience in working with multiple countries/sub- regions at a high level of complexityFluency in English and GermanMedium to advanced Microsoft Office tools knowledgeCustomer oriented –always keeps a customer focusTeam spiritFlexibility and adaptabilityStrong analytical skillsAbility to work and multitask under pressureOriented towards continuous improvementJob -Sales OperationsSchedule -Full timeShift -No shift premium (Spain)Travel -NoRelocation -NoEEO Tagline - HP Inc. is EEO F/M/Protected Veteran/ Individual with Disabilities.