Facilities Coordinator

Summary Posted: Oct 2, 2023 Role Number: 200506176 Do you have a passion for invention and self-challenge? The people here at Apple don’t just build products — they build the kind of wonder that’s revolutionized entire industries. It’s the diversity of those people and their ideas that encourages the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. Join Apple, and help us leave the world better than we found it! As a member of the Real Estate & Development (RE&D) field team you will be able to operate as a true partner to local business leaders, finance, HR, IT and other functional areas. You will simultaneously act as an internal ambassador, educator, analyst, solutions architect, and implementer. Having passion and in-depth knowledge of Property Management, FM Operations, with a financial focus, is essential. The Facilities Coordinator will be directly responsible for achieving timely and effective delivery of Front-of-House (FOH) services to external and internal Customers in accordance with their Roles & Responsibilities set out below. You have to be proficient in Customer Care, having the highest regard for providing the best customer experience as well be knowledgeable in Facilities Coordinator related activities. Key Qualifications Key Qualifications 2+ years of experience providing administrative support or reception services in a corporate office environment Highly skilled in oral & written communication and customer service & happiness Proficiency in Spanish and English is mandatory Able to quickly adapt to new concepts, processes and tools Description Description In this role, you are going to be a standout colleague who enjoys pursuing any small tasks or projects to support the company. The ability to prioritize with excellent interpersonal communication skills are important for the success of the role. This role may include assisting other Facilities staff with overflow work, including research, data entry and related tasks. - Handle and transfer all incoming telephone calls to the proper individual or provide information and/or take messages, whenever the situation is deemed necessary - Receive all incoming guests/visitors/clients courteously and accurately - Coordinate with vendors and building property management office for small repair issues such as air condition system problem, door lock problem or as directed by supervisor - Coordinate with day porters for office cleaning and other related tasks - Order general office suppliers, snacks, beverages, planting, etc... - Order name plate for employees - Collect and mail documents to the team - Prepare stationery & necessary facilities for new hire - Print facility signage regularly or upon request - Lead access control system/cards - Provide necessary reports to supervisor - Lead hectic conference room calendars - Prepare proposals and purchase requisitions - Oversee both domestic and international travel shipments - Organize space planning and large offsite events - General office duties as needed - Build and support cross-functional relationships between departments - Lead on-site events as requested - Ensuring all meeting rooms are well-kept and maintained - Assist in set up for meeting rooms for business needs - Ensure Reception area’s well maintained May perform other activities such as audio-visual meetings or conferences, inter-office mail deliveries, waste paper recycling, and stocking of employee break areas. May provide support to vendors/contractors such as security effort, cafeteria, media relations, network and IS&T. Education & Experience Education & Experience Candidates from all educational backgrounds are encouraged to apply. Additional Requirements Additional Requirements