Facilities Coordinator

Summary Posted: Oct 13, 2023 Weekly Hours: 40 Role Number: 200511291 In RE&D, we donʼt sit back and let things happen, we make things happen, and we do this in service to all Apple employees and customers. Our team is a diverse and forward-thinking group that manages Appleʼs workplaces and workplace services. We develop and run Appleʼs global real estate portfolio, lead all related capital construction projects, provide outstanding facilities and site services, develop and lead sustainability initiatives to reduce the environmental impact of all Apple facilities, including commute and renewable energy programs, and do everything we can to ensure the health and safety of all Apple personnel, facilities, and customers in our facilities around the world. Key Qualifications Key Qualifications Strong verbal and written communication skills. Knowledge of operational and capital expenditure budgeting processes. Extremely responsive, detailed oriented, and upbeat with strong organizational skills. Ability to multi-task and prioritize in a changing, high-growth environment. Must be comfortable interfacing with all levels of the organization and working cross-functionally on a variety of Facilities projects. Skilled in developing and maintaining excellent working relationships with internal teams, customers, and business units. Manages time efficiently and demonstrates ability to multi-task. Adapts swiftly to shifting priorities and circumstances. Thinks critically and creatively about how to regularly improve processes and operations. Familiarity with tools such as work order management platforms, iWork (Numbers, Keynote, Pages), Composer, Tableau, Box, and MS Office. Facilities experience is helpful. Description Description The Facilities Coordinator will be a highly-motivated professional who enjoys both general administrative tasks as well as operational and project management activities. They will be responsible for providing comprehensive technical and administrative support to the Austin Facilities Team, playing a crucial role in ensuring the successful planning, execution, and completion of various projects within the organization. RESPONSIBILITIES: - Supports Facilities Site Lead with annual budget development, financial variance reports, and operations analysis. - Drives and supports special projects under the direction of the Facilities Site Leader. - Assists with monthly reconciliations of service requests acting as a liaison between service coordinators, finance team, and vendors. - Provides additional support for Facilities Site Leader and colleagues as needed. - Continuously evaluates and identifies innovative ways to streamline processes. - Creates and maintains accurate records, reports, databases, and other documents. - Prepares Keynotes presentations. - Collaborates with peers across regions to ensure standards are shared and implemented. - Coordinates event planning for Austin Facilities and Austin RE&D partners. - Supports building audits as needed. - Works with peers and management to promote and maintain a collaborative workplace. Education & Experience Education & Experience A Bachelor’s Degree in a relevant field is preferred, along with 5 years of relevant work experience. Additional Requirements Additional Requirements