People Operations Coordinator

What is Box?   Box is the market leader for Cloud Content Management. Our mission is to power how the world works together. Box is partnering with enterprise organizations to accelerate their digital transformation by creating a single platform for secure content management, collaboration and workflow. We have an amazing opportunity to further establish ourselves as leaders in the space, and we need strong advocates to help us achieve that goal.  By joining Box, you will have the unique opportunity to help capture a majority of this developing market and define what content management looks like for the digital enterprise. Today, Box powers 100,000+ businesses, including many top Fortune 500 companies who trust our secure collaboration platform to manage the entire content lifecycle.Our Warsaw office is an incredibly exciting addition to our EMEA expansion. We're already in UK, France, and Germany, and the new Poland location will act as a global engineering and product development hub alongside our headquarters in Redwood City, California. Why Box needs you: Our People Operations Coordinator will play a critical role in fulfilling the People Operations Team’s mission to design, continually develop, and reliably deliver People programs, processes, and systems that help grow our business at scale for EMEA - which is crucial because we’re scaling fast ! This role helps shape the employee experience for all Boxers by providing efficient world-class service and the thoughtful curation of moments-that-matter in our Boxers’ lives. The People Operations Coordinator will have knowledge and experience across the key functional HR areas whilst being a culture champion as we continue to  grow our community in Warsaw. This role will report to the Team Manager, People Operations - EMEA with additional support and partnership with the global People & Places team. What you'll do: Take ownership and provide administrative support over new hire system & process Onboarding for EMEA in order to enhance the Boxer experience and help them feel supported from Day 1, including administering pre-hire medical checks and leading communication with new joiners and co-ordination of our EMEA new hire orientation programme Help drive critical work in our EMEA Immigration program; collaborate with our internal immigration program leader, as well as external immigration counsel to support our Boxers Lead operational support efforts for internal mobility and Boxer changes -- from our People ticketing system (ServiceDesk) and HRIS (Workday) to contract and offer letter generation  Be the point of contact for departing Boxers to ensure that they have everything they need to be successful on the next step of their journey Provide top-notch administrative support for Boxers and the rest of the People team, taking the lead on People ticketing system (ServiceDesk) queries and escalating to the appropriate groups if necessary Complete data entry and auditing in HRIS (Workday) and other systems with a high degree of accuracy for all people processes (from onboarding to exit) Manage employee files and maintain necessary documentation Ensure the People Team’s compliance to local market employment requirements (including right to work checks, background checks, etc) and be on hand to support external audits, as required Support as required in management of the Labour Relations for the Warsaw office Be a trusted partner to People Ops’ global key stakeholders (Payroll, People Partners, Benefits, Recruiting) to ensure smooth and consistent processes  Work on ad-hoc People Operations projects as assigned by the team that improve the employee / manager experience and support scale, as well as further your own development! Who you are: Required Skills Local knowledge: Experience/knowledge of local employment practices within Poland Process design & ownership: demonstrate proactive ownership by offering innovative and constructive ideas to further our team's success Attention to detail: produce consistent and accurate deliverables while dealing with a high volume of data & information Discretion : operate with discretion, integrity, and respect with engaging with sensitive issues or information Adaptability : quickly analyze, understand, and adapt to new situations and business problems Collaboration : Proven track record of building strong relationships with cross-functional partners and stakeholders across different regions and time zones Systems aptitude: Willingness to learn new technologies (i.e. ServiceDesk, Box for HR) Languages : You have fluency in both spoken and written English and Polish    Preferred Skills  Experience in Workday and with HRIS transactions EQUAL OPPORTUNITY We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation. For details on how we protect your information when you apply, please see our Personnel Privacy Notice . For more details on how Box Poland protects your information, please see our Supplemental Personnel and Candidate Privacy Notice .