Workplace Specialist

Let's tomorrow, together.At Ubiquity, we live by the mantra head, heart, and hustle. Head because we use our collective industry know-how to always push ourselves, our clients, and our programs to be the best they can be. Heart because we are always gracious with our time, our collaboration, and with one another. And Hustle because we have grit, tenacity, perseverance, and a proven track record of meeting and exceeding goals—every person, in every role, for our company and our clients.Sound like the right fit? Your tomorrow looks bright at Ubiquity.Your Role:Day to Day Tasks:Handling office and records management tasks (including PEZA related reports), filing, generating reports and presentations, setting up for meetings.Canvassing, reordering supplies, purchase order preparation, inventory management.Partner with other departments re: the Site's occupational safety, health, and security management.Processing requests for company IDs and locker assignments and updating databases for such.Making travel arrangements, such as booking flights, shuttles, and making hotel and restaurant reservations.Offer assistance to Facilities Heads, Housekeeping and Security teammates to ensure good housekeeping and employee safety and security, respectively.Offer assistance to the Accounting Department regarding payments.Offer assistance to the Human Resource Department and employee engagement committee.Represent department managers, including taking notes and recordings as needed.Maintain polite and professional communication via phone, email, and mail.Anticipate the needs of colleagues in order to ensure seamless and positive employee experience.Other duties as assigned from time to time.**Preferred but not required:Degree in accounting, business management or a similar field preferred.2+ years of experience as a procurement officer or in a similar position.Proficiency in Microsoft Office and purchasing software.Strong communication and negotiation skills.Good analytical and strategic thinking skills.Supervisory and management experience.Attention to detail.What we do.Recognized as the #1 CX provider for disruptors and innovators across financial services, healthcare, and e-commerce, Ubiquity was founded on the belief that our clients and their customers deserve better. Headquartered in New York City with delivery locations in Europe, Asia, and the Americas, Ubiquity provides multilingual, end-to-end solutions for customer experience management, back-office/risk operations, and business transformation, and is proudly certified as a Great Place to Work®.Come as U are, because U Matter at Ubiquity.We’re committed to creating an inclusive employee experience for all. Regardless of race, gender, religion, sexual orientation, age, or disability, we believe that we’re at our best when everyone can contribute their ideas and feels free to be their most authentic self.