Executive Assistant

Your work days are brighter here.At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.About the TeamWorkday delivers Human Capital Management, Financial Management, Payroll, Time Tracking, Procurement, and Employee Expense Management SaaS applications to the world's largest organisations. Hundreds of companies, ranging from medium-sized to the Fortune 50, are gaining business value from Workday.About the RoleReporting directly to the EMEA Vice President of Professional Services, the Executive Assistant provides executive support in a one-on-one working relationship, but also from time to time other executives in the EMEA organisation.Utmost discretion, flexibility, seniority, good judgement, and organisational skills are essential to this role.  Ability to develop very strong trusting 1 to 1 relationships with the two leaders is essential, as is the ability to communicate effectively at senior level across many stakeholders.  Ability to plan extremely busy schedules, follow up on complex actions, predict problems/best courses of actions, arrange detailed travel plans, develop strong connections across the organisation & beyond and expenses management are also some of the daily requirements. This is a fabulous opportunity for someone friendly, with a helpful disposition, and with a strong & positive/can do attitude. You will be working in an incredibly friendly environment, and with amazing teams! The Executive Assistant will help the executive leaders manage their offices, engage with other members of the management and leadership team across the globe, and with Workday’s partners, customers and suppliers. The ideal colleague will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organisational skills, and the ability to maintain a realistic balance among multiple priorities. She/he will have the ability to work under pressure at times to handle a wide variety of activities and confidential matters with utter discretion.About YouCompletes a broad variety of administrative tasks for the Vice President: managing extremely active calendars of appointments; completing expenses reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related and customer related meetings.Proven ability to handle confidential information with utter and complete discretion, and quickly create a trusted environment with the two leaders. Ability to be adaptable to various competing demands, and demonstrate the highest level of customer/client/partner service and response.Plans, coordinates and ensures the VPs’ schedule is followed and respected, and quickly adapt the calendar according to priorities, seniorities and relevant business needs. Follows up on required business items in a manner to progress actions and ensures outcomes are achieved. Initiative and anticipation of what needs to be done are essential.Emotional maturity - ability to self regulate and also to help the VP maintain a healthy working environment across their teams. Forward looking thinker, who actively seeks opportunities and proposes solutions. Works closely and effectively with the VP to keep them well informed of upcoming commitments and responsibilities, changing diaries, changing priorities, following up appropriately. `Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the VP updated.Provides leadership to build relationships internally and externally with other leaders outside of Workday; strong ability to develop relationships with other Executive Assistants across Workday and beyond are crucial to the success of the organisation.Prioritises conflicting needs; handles matters expeditiously, proactively, and follows-through on commitments. Remind the two executives of deadlines, and prepare them for success on a weekly basis.Assists in coordinating the agenda of senior management team meetings and off-sites, as well as all-hands meetings. Follows up on contacts made by the Vice Presidents and supports the cultivation of ongoing relationships.Very strong interpersonal skills and the ability to build relationships with stakeholders, including colleagues, partners, customers and suppliers. Expert level written and verbal communication skills.Strong work tenure: At least five years of experience supporting C-Level Executives.Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).Our Approach to Flexible Work With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!