Executive Assistant

Your work days are brighter here.At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.About the TeamWorkday provides a complete set of cloud spend management solutions that help enterprises streamline operations and control indirect spend. The Spend Management team is part of the Office of the CFO product pillar at Workday, focused on the full Source-to-Pay suite of products, covering Strategic Sourcing, Inventory, Procurement, and Expenses. We are a high growth team, constantly innovating and partnering with our customers. We are passionate about our Mission, Vision, Goal, and Purpose. We are an international group based in the US, Canada, Ireland, and Latvia. We do what we love, and we love what we do!About the RoleWe are looking for an Executive Assistant to support the General Manager and the leaders of the Spend Management team. The role is part of the leadership team and provides opportunities to learn and grow professionally, while working on diverse projects and supporting inspiring product innovators. The successful candidate is experienced, flexible, reliable, outgoing, professional, and exudes positivity. You will be responsible for organizing the schedule of the GM, supporting the leadership, and helping coordinate the operations of the team. Multitasking, emotional intelligence, discretion, and great networking abilities come in handy in your daily work. We are a people-first leadership team, we really care about our people. We move fast and adapt fast and you will need to handle ambiguity and competing priorities. Mornings Pacific time tend to be a scheduling Tetris to accommodate our international team. Key ResponsibilitiesRun the daily schedule and priorities of the GM of Spend ManagementNavigate challenging calendars and time zones considerately when scheduling large group meetingsCollaborate with the Chief of Staff on operational and strategic initiativesPublish meeting agendas, take and distribute notes, follow up on action items, and help drive key tasks to completionCoordinate team offsites, town halls, and team events (including recommendations on venue, logistics and meeting flow)Draft internal communications and prepare slide decksOrder catering for internal and external meetingsOrganize domestic and international travel, weighing options and contingencies to create an exceptional experience, with thoughtful planning in critical detailsProcess expense reports and ensure spend is within budget.Spearhead team swag projects from idea to delivery (including budgeting, selection, and purchase orders)Coordinate with internal and external groups related to business technology, office moves, meeting venues, workplace safety, and logisticsProactively problem-solve with little to no direction, evaluate options that save time and avoid potential disruption, and help executive stay a step aheadForm positive relationships with the executive’s customers, team, and partnersField incoming requests; exercise strong decision-making skills and discretion with highly confidential informationLearn the pulse of the team overtime and champion team culture Provide support on ad hoc projects as neededAbout YouBasic Qualifications:5+ years of executive support and/or project coordination experience, supporting multiple senior level executives.BA/BS degree or equivalent practical experience.Other Qualifications:Strong critical thinking skills with the ability to work independently with general direction and guidance.Ability to put yourself in the executive’s shoes by understanding the organization's priorities and handle the schedule in a way that promotes the most effective use of time.Ability to handle highly sensitive information with discretion, good judgment, confidentiality and the utmost integrity.Exceptional written and verbal communication skills.Professional skills working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom.Comfortable in a fast-paced technology environment.Workday Pay Transparency Statement - United States The annualized base salary ranges for the primary location and any additional locations in the United States (US) are listed below.  Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here. Primary Location: USA.CA.Pleasanton Primary Location Base Pay Range: $101,400 - $152,200 Additional US Location(s) Base Pay Range: $86,100 - $152,200Our Approach to Flexible Work With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!