Executive Assistant

Job Summary:WHO ARE WE?Live Nation Entertainment is the world’s leading live entertainment and eCommerce company, comprised of four market leaders: Ticketmaster.com, Live Nation Concerts, Front Line Management Group and Live Nation Network.  Ticketmaster.com is the global event ticketing leader and one of the world’s top five eCommerce sites, with over 26 million monthly unique visitors.  Live Nation Concerts produces over 20,000 shows annually for more than 2,000 artists globally.  Front Line is the world’s top artist management company, representing over 250 artists.  These businesses power Live Nation Network, the leading provider of entertainment marketing solutions, enabling over 800 advertisers to tap into the 200 million consumers Live Nation delivers annually through its live event and digital platforms. For additional information, visit www.livenation.com/investors.WHO ARE YOU?Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! THE ROLEWe are seeking an experienced, high-level Executive Assistant to provide administrative & personal support to our executive and their executive team leads.This role will support calendar management, travel arrangements, scheduling internal and external meetings, research, and more in a very fast-paced environment. A positive attitude, high attention to detail & multitasking is necessary.This role will be based out of the corporate office located at 9348 Civic Center Drive in Beverly Hills and expected to be on-site 3-5 days a week.WHAT THIS ROLE WILL DOAnticipate executive needs and make sure all work materials are available for a successful workday (ex. context, agendas and attendee backgrounds for meetings/calls provided ahead of time, lunch ordered, etc.)Proactively and accurately manage multiple calendars and compile schedules/travel itineraries as needed in a fast-paced environment with shifting prioritiesArrange travel (commercial and charter), including transportation, hotel, meals, meetings, and any special needs in the US / internationalConfirm and be familiar with all daily scheduling and travel detailsTrack receipts and complete monthly expense reports in a timely mannerCreate purchase orders, process invoices and track/create basic financial reports for projects; Review and file invoices, update spreadsheets, and handle payment tracking Provide daily and weekly reminders as neededAct as a liaison between executives and various business guests, managers, etc., as a bridge for smooth communication between the Executives’ office and senior executives, internal and external teams, demonstrating leadership to maintain credibility, trust, and supportProofread and review correspondence and documentsAssist with special projects, conduct research, and compile information as neededAnswer phone calls and respond to emails in a prompt and friendly fashionTake notes in meetings and summarize key discussion points and action itemsAttend and participate in company meetings and events, as on-site support, and a representative of the company as requiredReview current processes and workflows to determine ways to prioritize and streamline the workload of the executivesPerform personal errands and task for C-level executives as requiredThis position is part of team of senior executive assistants. The role works closely with teammates to reinforce administrative support, act as backup during absences and ensure seamless coverage to other corporate executivesWHAT THIS PERSON WILL BRINGBachelor’s degree is required+ years of experience providing senior executive-level support in a Fortune 500 global company. Experience working at tech startups is a plusAbility to meet tight deadlines, proactively identify and solve problems, manage multiple projects at once and prioritize needs on the go.Must be tech savvy, have strong typing skills and command of Google Suite (including Drive, Docs, Slides, Sheets) and Microsoft Office suite (including Outlook, PowerPoint, Word, and Excel), as well as Slack, Box and ZoomFamiliarity with productivity and project management toolsExperience with Concur, Workday, Asana and / or Lucidchart is a plusAbility to take initiative, excellent follow-through of tasks until completion, and a strong attention to detailExcellent verbal and written communication, interpersonal skills, and phone/email etiquetteStrong interpersonal skills - always helpful, friendly, calm, diplomatic, and committed to maintain confidentialityLive Nation’s policy regarding vaccinations and masking will evolve based upon updated regulations and factors related to COVID-19. Currently, we strongly encourage employees to be fully vaccinated or have received a negative COVID test within [24] hours of entering an office.BENEFITS & PERKSOur motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:HEALTH: Medical, Vision and Dental benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)YOURSELF: Generous paid time off policy including paid holidays, sick time and paid days off for your birthday, Free concert ticketsWEALTH: 401(k) program with company match, Stock ProgramFAMILY: New parent programs & support including caregiver leave and childcare cash, infertility supportCAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainingsOTHERS: Volunteer time off, crowdfunding networkLive Nation’s policy regarding vaccinations and masking will evolve based upon updated regulations and factors related to COVID-19. Currently, we strongly encourage employees to be fully vaccinated or have received a negative COVID test within [24] hours of entering an office.EQUAL EMPLOYMENT OPPORTUNITYWe are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion.  You will be working in an inclusive environment and be encouraged to bring your whole self to work.  We will do all that we can to help you successfully balance your work and homelife.  As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.  It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant  consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Live Nation will also provide reasonable religious accommodations on a case by case basis.HIRING PRACTICESThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this jobLive Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.#LI-CJ1#LI-HybridBeverlyHills,CA----------The expected compensation for this position in California is:$66,000.00 USD - $83,000.00 USD**Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Live Nation takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.