Executive Assistant

Our CompanyChanging the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity The Executive Assistant (EA) will provide essential administrative support to the Vice President of Marketing Strategy and Communications who oversees communications, events, social media, and corporate social responsibility efforts across all of Adobe's businesses. You will work closely with senior management teams, prioritize and coordinate both internal and external communication endeavors. Successful candidates will have a history of maintaining confidentiality, exercising judicious decision-making in varied situations, and a preference for working within a fast-paced environment.What you'll Do Managing and coordinating intricate calendars, schedules, and project timelines across multiple teams, resolving scheduling issues and handling logistics for time-sensitive situations and international collaborations.Maintaining high levels of confidentiality and discretion related to corporate activities and decisions.Building and fostering cross-functional relationships, supporting internal executive and external outreach.Providing timely responses to communications across various channels, with contact potentially occurring outside normal business hours.Representing Adobe in a positive light through prompt follow-through, sound judgment, and excellent communication.Coordinating travel arrangements and preparing expense reports for executives.Managing team access to shared databases, handling purchase orders, and coordinating team events, including offsites and all hands meetings.Creating and editing agendas, reports, and other documents to support organizational objectives.Managing equipment, software, and office issues, and maintaining department communications and materials.What you need to succeed Bachelor's degree or equivalent work experience5+ years of experience in an executive assistant role supporting senior executives, preferably within a high-tech environmentAdvanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting softwareFlexibility to work outside normal business hours as dictated by business needsExperience with international travel, passport, and visa management strongly preferredAbility to work on-site 3-5 days a week, with occasional travel to other office locationsDemonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-throughA passion for the field of Communications coupled with meticulousness, remarkable organizational skills, and precise written and verbal communication.Displays an appetite for learning, along with a solid acumen in business judgment and discernment, adept at identifying and setting priorities with rational decision-making.An outstanding communicator who confidently engages with professionals across various levels.Embodies the 'lean in' mentality, demonstrating flexibility, being an exceptional teammate with a positive demeanor, preserving calm in high-pressure situations.Brings an abundance of energy to the table, with creative problem-solving skills that allow them to thrive in evolving environments, think innovatively, maintain equilibrium amidst numerous priorities, and offer swift responses.Always on a quest for knowledge, demonstrating a hunger to learn and adapt to new tools, processes, ideas, and skills as necessitated by evolving team's needs.Our compensation reflects the cost of labor across several  U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $68,800 -- $146,000 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans.  Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.Adobe is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more. Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call (408) 536-3015.Adobe values a free and open marketplace for all employees and has policies in place to ensure that we do not enter into illegal agreements with other companies to not recruit or hire each other’s employees.