Marketing Management Operations - Purchase to Pay Specialist

Marketing Management Operations - Purchase to Pay SpecialistDescription -A critical person for an assigned marketing organization to perform end-to-end Purchase to Pay and Planned Budget Tracking for an assigned L2 or L3 organization.Unique mastery and recognized authority on relevant knowledge, including marketing technologies, theories, and techniques. This critical role will work closely with their assigned teams to proactively drive the end-to-end process.Responsibilities: Agency registration of – manages the full process for a new supplier and supplier expansion with GIP and the Agency Management teamStatement of Work Management on behalf of Campaign / Program Managers - once the CM / PM provides the delivery details and the agency completes the rates and signature, this person will take over ensuring that the SOW is completed correctly and submitted as a PO in the systemBMT – upload campaign/initiative quarterly for each market/country as well as when updates are needed. Create activity codes related to signed SOWs (agency, marketing) to keep HP BU budget up to date.Procure360: generate and load purchase requisitions and monitor the end-to-end process to ensure that the approval flow moves through each level to Purchase Order (PO Watcher), escalating and accelerating this process when needed. Assign the PO number to the correct contacts and track all POs.Invoice: manages the escalation of invoices in close collaboration with the finance team, the vendor and the AP team.Agency Exception: Guides marketers to an approved agency and global indirect procurement partner. Request exception approval from the management team if the current supplier cannot execute the project. Complete the necessary actions once the supplier is established.Set up new supplier: collaborate with global indirect procurement / R2PO team to expedite setup (min 5 working days), providing them with agency name and contact details.IT/Cybersecurity Approval: When Marketing requests a new software vendor, contact the IT/Cybersecurity teams to start the validation process, track, and, once completed, informs the requesters.Proof of execution: when the POE reminder is done, request the material to marketers/stakeholders and upload documents following the processNSPTA Waivers: Track any NSPTA waiver requests, manage finance conversations and approvalsAdditionally, this role will take responsibility for tracking planned budgets within the teams they work with. This will require maintaining a program/initiative tracking and reporting status file at the L3 / L4 level quarterly. As the quarter progresses, it will be important to keep track of how spending is changing across groups and work with your organization's leadership to reallocate fundsOTHER RESPONSIBILITIES:Responsibilities regarding health and safety rules at work:• To acquire and respect the provisions of the legislation in the field of safety and health at work and the measures of their application.• To appear for the occupational medicine control and to participate in the Safety and Health at work trainings, whenever called.• To immediately communicate to the employer and/or designated employees of any work situation that they have good reason to consider as a danger to the safety and health of the workers, as well as the accidents suffered by their own person• To inform the manager and/or the employer of the accidents suffered by the person• Not to take out of operation, modify, change, or remove machines, equipment arbitrarily and to use these devices correctly• To cooperate with the employer and/or with the designated workers, in order to make it possible to carry out any measures/requirements ordered by the labor/health inspectors towards the employer• To give the reports requested by labor inspectors and health inspectors• It is subject to the provisions of defense against fires issued by the management of the company• Follows the instructions and fulfills other duties at the request of the head of the department or the teamEducation and Experience Required: BA or BS in Marketing, Business, Finance or related field.3+ years marketing and/or operational experience.Experience in Marketing, or Finance or any operations related activityExperienced back-office administration and tools (eg, PowerBI, Microsoft Office, Procure360, BMT)Fluent in English – written/spoken (any additional languages are welcome)Basic presentation and communication skills, both written and oralKnowledge and Skills: Ability to communicate well at all levels of the organization.Creative problem-solving in many situations, such as resolving outdated invoices, new supplier setup, PO approval, etc.Positive attitudeAble to negotiate and influence others to help resolve complicated issues that may arise.Work between multiple functions (GIP, Finance, Accounts Payable, etc.)Willingness to learn new things.Job -MarketingSchedule -Full timeShift -No shift premium (Mexico)Travel -NoRelocation -NoEEO Tagline - HP Inc. is EEO F/M/Protected Veteran/ Individual with Disabilities.