Executive Assistant

Executive AssistantEquinix is the world’s digital infrastructure company, operating 240+ data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.We are a fast-growing global company with 20 years of continuous growth. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,100 networks and 3,000+ cloud and IT service providers in 32 countries spanning six continents.  Joining our operations team means that you will be at the forefront of all we do, maintaining critical facilities infrastructure as part of a close-knit team delivering best-in-class service to our data center customers. We embrace diversity in thought and contribution and are committed to providing an equitable work environment. that is foundational to our core values as a company and is vital to our success.Job SummaryAs an Executive Assistant you will be responsible for managing the schedules and communications for senior company executives across our EMEA business. Duties include prioritizing emails and phone calls, scheduling meetings, gathering documents to prepare for meetings, coordinating travel arrangements and working with a global team.A high level of integrity, excellent written and verbal communication and strong IT skills are essential to succeed in this role, as well as flexibility, diplomacy, and patience.Responsibilities:Meeting and Event Planning/PreparationOrganizes meetings and develops agendas and meeting materials (such as presentations and reports) as neededPlans and organizes business unit special eventsCommunicationsProviding administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalfMaintains confidentiality and deals with information that is sensitiveAssisting with the preparation of internal & external emails / presentations.Special ProjectsAssists with special projects as needed Budgeting and Expense ManagementAssists with departmental budgetsMaintaining comprehensive and accurate recordsPerforming minor accounting dutiesProcesses expense reports and POs to completionCalendar Management and TravelManaging the executive’s calendar, including making appointments and prioritizing the most sensitive mattersOrganizing meetings, including scheduling, sending reminders, and organizing catering when necessaryOrganising international travel for executive, and on occasion wider leadership team. Liaising with appointed travel partner & key staff, including advising / assisting with visas etc where necessary.Qualifications /experience:Bachelor's degree required or equivalent work experienceExperienced in a similar level (Exec/C-suite) global role within an enterprise business environment.The ability to prioritize multiple tasks in a fast-paced environment seamlessly, with strong attention to detailHighly approachable, professional, flexible and able to work to deadlines with excellent organisational skills and a strong work ethicA team player with problem-solving and interpersonal skills, with ability to build relationships with key stakeholdersAbility to work with sensitive and confidential material in a professional manner, treating all matters with the utmost confidenceProficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Procurement software’s and travel & expenditure systemsEquinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.