Executive Assistant

Executive AssistantEquinix is the world’s digital infrastructure company, operating 240+ data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.We are a fast-growing global company with 20 years of continuous growth. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,100 networks and 3,000+ cloud and IT service providers in 32 countries spanning six continents.  A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment. that is foundational to our core values as a company and is vital to our success.Job SummaryAs Executive Assistant to the MD & Senior Management Team, you will be required to work closely with the MD and provide support to the wider team, both to build a mutually trusting relationship to help juggle the workload and free up time.  You should become indispensable as your manager's 'right hand person’.  You should have the confidence, capability and initiative of decision making and always try to be one step ahead in anticipating the needs for the working days and weeks ahead.ResponsibilitiesMeeting logistics for onsite and offsite meetingsCoordinate complex calendar arrangementsBook all TravelDiary managementProcessing expenses and company credit card billsGather and prepare data for presentation purposesCoordinate special projects/events as neededScreening telephone calls and mailProducing letters, reports and presentations as and when requiredProviding documentation required for meetingsPro-actively monitoring emailsPreparing the outgoing mail and distribute the incoming mailProcessing stationary ordersOrganising contractors to fix technical or building related issues (electricians, printer issues etc.)Ordering staff tea/coffee etc.Ordering catering for meetings.Ordering weekly Tesco shops for each Data centreReviewing current suppliersQualificationsGood written and spoken communication skillsAccuracy and attention to detailBe able to prioritiseConfidentSelf-starterCool under pressureBeing aware of company policies/financial and budget constraintsExcellent administrative skillsSmart polished presentationA flexible and adaptable approach to workThe ability to work on your own initiativeTact and discretion, for dealing with confidential informationAbility to remain unfazed by high profile individualsEquinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.