Administrative Assistant

Administrative AssistantEquinix is the world’s digital infrastructure company, operating 240+ data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.We are a fast-growing global company with 20 years of consecutive quarterly growth*. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,100 networks and 3,000+ cloud and IT service providers in 32 countries spanning six continents.  A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment. that is foundational to our core values as a company and is vital to our success. *As of Quarter 4 2022Job SummaryPerforms administrative tasks under minimal supervision.ResponsibilitiesMeeting and Schedule CoordinationAssists with coordinating activities between departments and outside parties Data and ReportingAssists with preparing reportsSupports basic research and data analysis tasks under direction of more senior staff Data AnalysisCompiles and analyzes data and prepares routine reports CommunicationsResearches, compiles and proofreads documents, emails and other correspondence Office ManagementAssists in purchasing department office supplies and distributes incoming/outgoing mailMaintains files Special Projects and EventsAssists planning and execution of department or team eventsSupports projects as neededOffice tasksstationary order and purchase requestsPR for catering (e.g. All Hands)Invoice management and suppliers orders for the office e.g. DACAF coffee/ coffee break pods areaRequest for Chamber and/or other documents for suppliers qualificationPEC (certified company email) reading and sorting for sales, OPS, Finance, HRDHL/ Pony express shipmentsCompany fleet managementCoffee/machines and fruits managementPayment of local taxesManagement of meeting rooms, catering, events.Pcard to manage urgent one shot paymentsUPR for the various suppliers that do not issue invoices.Collect site documentationSales TasksSupplier qualification EQX - on customer systemLogistic for Sales events (meetings, catering) and marketing supportCustomer support for company info request (NARF)Site visit access requests to Help Desk if neededQualificationsProven years of experience preferredEquinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you need assistance in applying for an open position, you may send an email to Staffing@equinix.com. Please provide your contact information and let us know how we can assist you.Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.