Executive Assistant

Search JobsJob DescriptionJob DescriptionThe Elevator Pitch: Why will you enjoy this new opportunity?This position is responsible to perform professional and administrative support our Country Manager Germany. The role is based at our CEMEA Headquarters in Munich Riem. The position functions under minimal supervision. Contacts are frequent within and outside of the company and involve obtaining or providing information on matters of some importance to the company and may be of a sensitive nature.Success in the Role: What are the performance outcomes over the first 6-12 months you will work toward completing? Personal assistant support in all interpersonal, communicational and administrative matters on a very high levelYou will lead a complex Diary management including the booking and management of domestic & international travel via external portal system; visa applications where appropriateExtensive inbox management and highlighting of critical areasYou will be responsible for arranging team meetings including managing all pre-reading, attending & taking minutes in meetings, following up on outstanding actionsManage expense report submissions for the executive and checking of team members reportsCoordinate general administrative and organizational matters, e.g. organizing files; set up new starters; team holiday tracker; updating organization chartsPreparation of moderate to complex spreadsheets and high-level presentations using MS Excel and PowerPoint, which will become part of both internal and external communications for the companyYou will ensure the VP has appropriate documentation for meetingsProvide telephone and administrative supportAnswer questions and furnish information to keep the executive's time free of minor detail workCompose and edit correspondence on behalf of the executivesGather data from a variety of sources for inclusion in reports and presentationsInterpret and relay company policy information; keeps executive informed of any deviation on items that may require personal attention and approvalAct as a liaison between groups under the responsibility of the executiveHandle confidential material meaningful to company operationsThe Work: What type of work will you be doing? What assignments, requirements, or skills will you be performing on a regular basis? Deeply well organized and ability to manage multiple executivesFlexibleOutstanding interpersonal skillsAbility to work under pressureAbility to prioritiseExperienced knowledge of MS Office (Word, Excel, PowerPoint) and OUTLOOKSolid experience of Oracle (raising PR’s & PO’s)Excellent phone etiquetteDiscrete and confidential nature (maintains confidentiality)Make sound judgment callsWork independently and accuratelyOutstanding written and verbal communication skillsAble to collaborate with high-level internal and external contactsAwareness of manager's goals as well as department goals and objectivesExperience of organizing external and internal meetings and eventsdeliver high standards of customer account management practice including opportunity management, pipeline development and performance reporting.What is the leadership like for this role? What is the structure and culture of the team like?The hiring manager for this Executive Assistant role is Thomas Herrguth, Country Leader Germany. He leads the German core Sales team.Where is this role located?Remote: This role is based in Munich, but also allowing you the flexibility to working from remote.For now the role is limited to 1 year – maternity leave cover.What are the benefits and perks of working at VMware?You and your loved ones will be supported with a competitive and comprehensive benefits package. Below are some highlights, or you can view the complete benefits package by visiting http://benefits.vmeare.comGenerous Time Off Programs40 hours of paid time to volunteer in your communityRethink's Neurodiversity program to support parents raising children with learning or behaviour challenges, or developmental disabilitiesFinancial contributions to your ongoing development (conference participation, trainings, course work, etc.)Wellness reimbursement and online fitness and wellbeing classesVMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. VMware will provide reasonable accommodation to employees who have protected disabilities consistent with local law. ​Search Jobs