Job Requisition ID #23WD68740Position OverviewAt Autodesk, we are obsessed with building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet. Our clients make the tallest buildings in the world, innovate on new green, affordable housing for low income communities, put rockets into space, 3d print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world. Helping those teams do what they do better, faster and with less negative impact on the world is the mission that pulls us all out of bed every morning.We’re on the search for an experienced Executive Assistant to join our AEC (Architecture, Engineering, and Construction) Design team! As Executive Assistant, you’ll provide administrative support to the Vice President of the AutoCAD team as well as the senior staff, by acting as a facilitator and liaison for the team. You will work predominantly with the Vice President and his staff. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team. This role will be based in our San Francisco Office.ResponsibilitiesManage and maintain calendarsSchedule, plan, and coordinate events and meetings onsite and offsite, including research and preparation of meeting materialsProactively prepare agendas and meeting materials, record meeting minutes, and coordinate all meeting logistics, including working with the Autodesk special events team as neededEnsure meeting attendees have appropriate information including directions and maps. May track action items and communicate statusMake business travel arrangements and manages and communicates travel itineraries. May manage travel accounts including mileage cardsWork closely with Corporate Travel to schedule and change itinerariesMay research and obtain travel visas. In some cases, may travel with executiveWork with team to arrange virtual and in person team offsites including organizing of logistics, on site amenities and activitiesDevelop and maintain positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive natureManage information flow within and outside of division or business unitMaintain confidential material related to employees and company operations, coordinating new hire processingTrack and record performance on division or business unit goals. May track expenditures related to employee rewards programs or coordinate and compile feedback for performance reviewsMay maintain email aliases, distribution lists and shared directories, including maintaining permissionsManage information by organizing and tracking on databases to synthesize and generate reportsOrganize quarterly All Hands meeting in person and via zoom webinar Track executive expenses and generates expense reports. Monitoring purchasing software system notifications and approves on behalf of executive if appropriateWork with Accounts Payable in order to ensure department bills are paid in a timely manner. May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset managementMay manage budget and departmental costs, including reclassifications as necessaryDrafts letters, memos and emails. Responsible for general office administration tasks such as filing, copying, collating/stapling, etc. May work with Facilities department to coordinate space planning for division or business unitCreates presentations and maintains organization charts. May be responsible for maintaining and updating websites, including building or redesigning pagesMinimum Qualifications4-6+ years’ experience providing administrative support for senior level executiveAbility to work in a fast-paced work environment that requires strong multitasking skills, time management, and self-starter mentalityWilling to adapt to rapidly changing environment and new processes and responsibilitiesProven ability to work under pressure, communicate effectively, and meet deadlinesProficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePointExcellent oral and written English communication skillsTeam player who is results-oriented with strong interpersonal skillsAbility to travel to events or internal meetings, locally and internationally as neededThe Ideal CandidateYou have a lot of initiative and are a self-starterYou enjoy working on complex assignments with a team or by yourself to get things doneYou enjoy working with other people—You believe that a high functioning team is critical to successYou enjoy reaching out and building productive working relationships with people across all levels and take a customer service orientation when supporting the teamYou are a successful multi-tasker—You know how to prioritize multiple projects and responsibilities at a single time and ensure things are done on time and within budgetYou are extremely organized—You can maintain large amounts of information in an organized wayYou are adaptable—You work well in fast-paced environments, you’re a quick learner, and always ready to lend a hand#LI-GC1Click below to learn more about our benefits in the US.https://benefits.autodesk.com/ At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.Are you an existing contractor or consultant with Autodesk? Please search for open jobs and apply internally (not on this external site). If you have any questions or require support, contact Autodesk Careers.Salary is one part of Autodesk’s competitive package. For U.S.-based roles, we expect a starting base salary between $72,800 and $117,700. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, we also have a significant emphasis on annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
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