Job Requisition ID #23WD68369Position OverviewWe’re searching for an experienced Administrative Assistant to join the Customer Technical Success Team! As an Administrative Assistant, you’ll provide administrative support to Senior Leadership and staff by acting as a facilitator and liaison for the team. You will perform a wide range of tasks, handle details of a confidential and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.ResponsibilitiesManage and maintain calendars. Schedule, plan, and coordinate events and meetings onsite and offsite, including research and preparation of meeting materialsPrepare agendas and record meeting minutes, coordinate all meeting logistics, including working with the Autodesk special events team as neededEnsure meeting attendees have appropriate information including directions and maps; Track action items and communicate statusMake business travel arrangements and manage and communicate travel itinerariesManage travel accounts including mileage cardsWork closely with Corporate Travel to schedule and change itinerariesResearch and obtain travel visasOn occasion you may travel with Director and staff locally and internationallyEscalate issues that need manager’s immediate attentionMaintain email aliases, distribution lists and shared directories, including permissionsManage information by organizing and tracking on databases to synthesize and generate reportsDraft letters, memos, and emailsCreate presentations and maintains organization charts; May be responsible for maintaining and updating websites, including building or redesigning pagesMinimum qualifications2-6 years’ experience providing administrative support for senior level staffAbility to work in a fast-paced work environment that requires strong multitasking skills, time management, and a self-starter mentalityWilling to adapt to rapidly changing environment and new processes and responsibilitiesProven ability to work under pressure, communicate effectively, and meet deadlinesProficient in Microsoft Office Suite (incl. PowerPoint and Excel), Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint and ExcelExcellent oral and written communication skillsFluent in EnglishThe ideal candidateYou have a lot of initiative and are a self-starter. You enjoy working on complex assignments with a team or by yourself to get things doneYou enjoy working with other people, you believe that a high functioning team is critical to success. You enjoy reaching out and building productive working relationships with people across all levels and take a customer service orientation when supporting the teamYou are a successful multi-tasker, and extremely organisedYou are adaptable, work well in fast-paced environment, you’re a quick learner, and always ready to lend a hand#LI-POSTClick below to learn more about our benefits in the US.https://benefits.autodesk.com/ At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.Are you an existing contractor or consultant with Autodesk? Please search for open jobs and apply internally (not on this external site). If you have any questions or require support, contact Autodesk Careers.Salary is one part of Autodesk’s competitive package. For U.S.-based roles, we expect a starting base salary between $64,600 and $104,500. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, we also have a significant emphasis on annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
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