Office Manager

Job SummaryThe Office Manager provides a wide variety of professional and office administrative support to team members to ensure the efficient and effective functioning of the business unit office. The Office Manager possesses a strong skill set and office management experience, enabling them to “hit the ground running” with minimal training. This person has a strong ability to work independently and make decisions.ResponsibilitiesGeneral Office Administration: Provides routine administrative support to ensure that business unit operations are maintained in an effective, up-to-date, and accurate mannerResponds to routine inquiriesReceives daily mail and deliveries; opens and sorts and distributes department mail, reports, faxes, other materialsMaintains records for expense reports and other documents; coordinates whole office communicationsMaintains office files and orders office supplies; coordinates repairs to office equipmentCoordinates conference room schedules and set-upMaintains temporary badges for guests, vendors and employeesEnsures all guests and vendors are greeted, recorded into visitor’s log, and have signed a non-disclosure agreementLiaison between the office and Ames facilities teamFood and Beverage Management: Oversees and ensures that food and beverage options are available to employees in a clean and friendly environment throughout the workdayPurchases or coordinates with vendors for delivery and service of variety of food and beverage items, including fresh fruit, produce, and snack itemsEnsures that the food and beverage area remains well-stocked throughout the work dayEnsures that the kitchen and employee break area is clean and meets appropriate health requirementsHelps plan and coordinate catered company events and meetingsFacilities Planning and Maintenance: Provides support to management and employees to provide resources needed to allow efficient operation of their departmentAssists with the development of presentations, special projects, and other duties as requestedAssists with new hire orientation setup, onboarding, and training coordinationPlans and executes team and facility movesManages coordination of daily facility operations; coordinates building maintenance and repairsManages vendor relationships and contractsCustodial supervision: ensure all of the office is kept cleanEnsures Physical Company Security: Responsible for ensuring that physical company security protocols are being met at all timesWork in tandem with IT to ensure security and IT needs are metSpecial Projects: May assist on special projects as assigned; may perform any or all of the following responsibilities:Coordinate project schedules Create project-related reportsMonitor progress/tracks timelineAssist with long-term planningGenerate progress reportsWhat You'll NeedSkillsProven planning, organization, and time management skills to establish priorities and maintain productivity despite numerous interruptionsExcellent interpersonal communication skills (written, verbal, and listening) with demonstrated ability to interact well throughout the organizationProblem analysis and problem solving skills with strong attention to detail and accuracyAbility to work successfully in a high-energy, fast paced, rapidly changing environment and manage multiple time-critical projects to meet deadlinesStrong technology computer skillsCustomer service oriented skills to properly handle and direct inquiries to appropriate stakeholdersProven ability to maintain confidentialityExperience2 years of administrative support experience in a business setting requiredExperience using standard office equipment (scanners, photocopies, fax machines) and software packages, including cloud-based software applications, spreadsheet, and word processing programs to perform essential tasks in an efficient and effective manner requiredExperience creating and organizing special projects preferredEducationHigh school diploma required; associates or bachelor’s degree preferredTravel RequirementMinimal travel requirements, less than 20%Working Conditions & Physical RequirementsReliable internet access for any period of time working remotely, not in a Workiva office.How You’ll Be Rewarded:Salary range in the US: $23.00 - $39.00 HourlyA discretionary bonus typically paid annuallyRestricted Stock Units granted at time of hire401(k) match and comprehensive employee benefits packageThe salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.Where You’ll WorkOur values drive how we work and who we hire. You will see these values ingrained in how we support our customers, work with team members, build our products and in the work environment we’ve created.Customer Success:  Always delight our customers.Trust: Rely on each other. Integrity: Do the right thing, every time. Collaboration: Share resources and work together. Innovation: Keep creating solutions and finding better ways. Inclusion: Support a diverse community where we all belong. Accountability: Be responsible for your success and failure.We believe our people are our greatest asset, and our unique culture gives employees the opportunity to make an impact everyday. We give our employees the freedom and resources they need—backed by our culture of collaboration and diverse thought—to continue innovating and breaking new ground. We hire talented people with a wide range of skills and experiences who are eager to tackle some of today’s most challenging problems.At Workiva, you’ll enjoy: Fantastic Benefits: With coverage starting day one, choose from competitive health, dental, and vision plans on the largest physician networks available.Casual Dress: Workiva has a casual work environment, most people wear jeans to the office.Involvement: Ability to participate in Business Employee Resource Groups (Black, Hispanic, Asian, Women, Rainbow (LGBTQIA+), Veterans, Disabilities), Volunteering, Company wide celebrations, and moreWork-life Balance: We have competitive PTO, VTO and Parental Leave. We encourage employees to spend time enjoying life outside of work. Learn more about life at Workiva: https://www.linkedin.com/company/workiva/Learn more about benefits: https://www.workiva.com/careers/benefits Workiva is an Equal Employment Opportunity and Affirmative Action Employer.  We believe that great minds think differently.  We value diversity of backgrounds, beliefs, and interests, and we recognize diversity as an important source of intellectual thought, varied perspective, and innovation.  Employment decisions are made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression genetic information, marital status, citizenship status or any other protected characteristic.  We strongly encourage and welcome people from historically marginalized groups to apply.Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email talentacquisition@workiva.com. Workiva supports employees in working where they work best - either from an office or remotely from any location within their country of employment.#LI-MJ1