Job Summary:WHO ARE YOU?Do you enjoy live events? Do you excel in fast paced, creative environments? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience. Is this you? Read on… WHO ARE WE?Vibee is a global destination experience company, providing exclusive hotel & ticket packages to the best music festivals, concerts and destinations worldwide.We connect global travelers & music fans to curated Vibee destination experiences, as well as events from our exclusive partners like Live Nation, Insomniac Events, C3 and more. This is a unique opportunity to join our team of passionate travel experience creators with Vibee and catch the buzz!THE ROLE Vibee is seeking a highly motivated and proactive Project Manager to join the team. This position is responsible for the planning and execution of Vibee curated experience events and festival integrations. Destination Experiences and Festival Integration events may occur in markets throughout globally, in standard event venues to non-traditional spaces where all infrastructure is built. This is not a remote position. RESPONSIBILITIESProject Management Partner with the Senior Producer through the execution of every aspect of festival site and stage production such as advance work, creating/updating vendor orders, onsite build coordination, etc Manage and maintain day-to-day flow of projects with Senior Producer and Production team per showMaintain project timelines, track project process, and provide updates to all stakeholders, supported by Project CoordinatorBe responsible for the creation and managing of labor schedules and budgetsManage onsite schedules and distribute / track daily task lists and projects through build and strikeProvide support for all areas of the site ops team such as assistance in heavy equipment auditing and quartermaster tracking as necessaryBe responsible for other special projects as assigned by the site production manager Reporting Prepare and track all P-Card, cash spending reports, and per diem coordination with the finance teamPartner with Senior Producer to prepare forecasts, collect and organize quotes, and manage post show invoice reconciliation, supported by Project Coordinator and Elevated Experience teamUnderstand cost of materials / supplies and consequences of damage & loss with festival gear / rentals Administration Manage seasonal staff roster, coordinate offer letters, and new hire onboarding in coordination with HRBe responsible for timekeeping and payroll functions for seasonal staff in coordination with HR Partner with Senior Producer to spearhead recruitment / hiring effortsRecruit, train and onboard members on the team both directly and partnering teamsCreate necessary documents such as airtable forms, day sheets, command post dispatch guide and prepare site ops team, heavy equipment admin, and quartermaster admin with all necessary show info for proper logging / auditing to be doneSet up office space making sure supplies and crew wellness needs are taken care of at all timesCommunication Act as main internal communicator for the stage and site production and operations teamsCollaborate with the Front of House (FOH) and Back of House (BOH) teams to streamline the advancing workflowAct as the advance lead for the stage and site production team to complete and send out advance forms to confirmed vendors and internal departments for each event. Spearhead all aspects of the advance process such as providing follow-up and timely return of advance forms, compiling necessary content, etc Provide clear, concise communication with all relevant stakeholders as directed QUALIFICATIONS6+ years’ experience in live event planning and producingProven ability to manage teams for planning and building large-scale events or music festivalsProven ability to develop and execute staff training sessions across a variety of production fieldsProficiency in spreadsheets, Google Suite, Airtable, and AsanaMust be motivated with an “Everything is possible” attitudeMust be an active problem solver, instilled with a sense of urgency for projects large and smallWORK ENVIRONMENTMust be able to tolerate loud noise levels & busy environmentsMay work in drastic temperature climatesMust be willing to work during evening and weekend hours, as required, to meet deadlines Must be willing and able to travel extensively both domestically and abroadMust be able to continuously stand or walk.Must be able to bend, squat, climb stairs and lift frequentlyMust be able to lift up to 20 pounds occasionallyMay occasionally walk on slippery or uneven surfacesPosition will expose candidate to sensitive company information and so must maintain strict confidentialityMust exercise the utmost discretion in dealing with staff, vendors, and business associates regarding sensitive mattersApplicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Vibee for a visa.EQUAL EMPLOYMENT OPPORTUNITY Vibee strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.HIRING PRACTICESThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.Vibee recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.Hiring Salary Range: $70,000.00 - $90,000.00 USDPlease note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Vibee takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.
View Original Job Posting