Executive Assistant

Executive AssistantEquinix is the world’s digital infrastructure company, operating 240+ data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.We are a fast-growing global company with 20 years of consecutive quarterly growth*. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,100 networks and 3,000+ cloud and IT service providers in 32 countries spanning six continents.  A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment. that is foundational to our core values as a company and is vital to our success. *As of Quarter 4 2022Job Summary: We are seeking a bright and enthusiastic professional to join our team in the role of Executive Assistant.  The successful candidate will thrive in a dynamic environment, be proactive and resourceful, and have a customer-service mentality.  They will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and the skill to manage competing priorities each day.ResponsibilitiesSupport VP Corporate Real Estate, VP Finance Shared Services, and the Managing Director, xScale with administrative dutiesManage calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely mannerBuild and leverage collaborative relationships with other Executive Assistants across the companyPrepare, review and track expense reportsOrganize meetings and develop meeting materials (such as presentations and reports) as neededPlan and organize special events, including team offsites (generally 1-2 events per year per executive)Create/modify travel itineraries as needed, including coordinating with our travel agencyMaintain confidentiality of highly sensitive informationManage complex office administrative work requiring the use of independent judgment and initiativeSupport department-wide initiativesCreate PO/PR’s in Coupa when neededPrint, scan documents needing wet signatures for Executives in a timely manner. Ad hoc requests and other duties as assigned based on the skills and capabilities of the individualQualificationsEssentialrelevant experience in a diverse multinational environmentHigh level of proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel)Highly organized, resourceful, and proactiveStrong communication and diplomacy skillsReasonable flexibility on working hours when required (e.g. at quarter ends)Excellent written and verbal communication skillsScheduling meetings, travel, events (virtual and in-person)Preferred:Experience in supporting multiple executivesExpense reporting and PO management (e.g., Coupa (procurement) and Concur (Travel)Experience in negotiating with event vendors (e.g., restaurants, party venues)Bachelor’s degreeEquinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you need assistance in applying for an open position, you may send an email to Staffing@equinix.com. Please provide your contact information and let us know how we can assist you.Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.