Administrative Assistant - Fixed Term

Rocket Lab Rocket Lab is a vertically integrated provider of small launch services, satellites, and spacecraft components. Our mission is to open access to space to improve life on Earth. Our team is over 1,300 people strong and we’re adding to it every week. Collaboration is at our core – every idea is heard, and everyone makes a difference. Teams are nimble, decisions are made quickly, and we are action oriented. ADMINISTRATIVE ASSISTANT Based out of Rocket Lab's new Launch Complex 2 (LC2) in Wallops Island, VA the Administrative Assistant is integral for the smooth running of Rocket Lab’s Integration and Control Facility. The role is responsible for the visitor experience at Rocket Lab as well as the management of day-to-day consumables on site . The role has a central relationship with all employees at LC2, and supports Wallops based employee events and internal communications, ensuring employees are well informed. The role also provides day to day support for Office Manager and Senior Leadership Team for project-based work and event planning.  The role is the key point of contact for Rocket Lab employees traveling to LC2 to ensure badging paperwork is collected and housing is organized. *This is a 6 month fixed-term role with the opportunity to convert to full-time employment upon term completion*  WHAT YOU’LL GET TO DO: Reception Develop and maintain key relationships while driving the Rocket Lab experience, providing a high level of customer service as the first point of contact for visitors to LC2 To uphold the company security policy in all instances, ensuring security processes are adhered to by all visitors and employees To ensure an efficient, polished, and professional front of house area Supporting inwards and outwards goods when necessary Responding to all phone and email-based queries in a timely manner Office Administration Assist with travel arrangements for employees and occasionally VIP’s travelling both domestically and internationally Assist with NASA WFF badging for employees and visitors Assist with catering administration for employee meals Maintain stock levels across the facility, and sure a tidy and functional office space Responsible for retrieving the mail and getting to appropriate staff Manages and owns the conference room calendar to maintain bookings YOU’LL BRING THESE QUALIFICATIONS 1+ years of reception and/or office administration experience High School Diploma Experience with internal and external customer facing responsibilities THESE QUALIFICATIONS WOULD BE NICE TO HAVE: Efficient with Microsoft Office products (word, excel etc.) Previous experience coordinating and planning events Previous experience ordering and maintaining office supplies Ability to manage multiple priorities Meticulously well organized Important information: FOR CANDIDATES SEEKING TO WORK IN US OFFICES ONLY: To conform to U.S. Government space technology export regulations, applicant must be a U.S. citizen as defined by ITAR (22 CFR §120.15) or eligible to obtain the required authorizations from the U.S Department of State. Rocket Lab provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment at Rocket Lab, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. FOR CANDIDATES SEEKING TO WORK IN NEW ZEALAND OFFICES ONLY: For security reasons background checks will be undertaken prior to any employment offers being made to an applicant.  These checks will include nationality checks as it is a requirement of this position that you be eligible to access equipment and data regulated by the United States' International Traffic in Arms Regulations.  Under these Regulations, you may be ineligible for this role if you do not hold citizenship of Australia, Japan, New Zealand, Switzerland, the European Union or a country that is part of NATO, or if you hold ineligible dual citizenship or nationality.  For more information on these Regulations, click here  ITAR Regulations.