Sr. Fleet Quality & Compliance Specialist

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.  As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.  Role Summary   The Sr. Fleet Quality & Compliance Specialist is responsible for ensuring that Rivian vehicles are at the right place and time to support Rivian's internal activities and that Rivian's vehicles and personnel at the regional sites are in compliance with National, Federal, State, and Local Motor Vehicle Laws and Regulations, as well as internal Rivian Safety, Regulatory, and Executive standards, and IP Legal Compliance. This position assists in with vehicle coordination, inspections, applications, renewals, and safety protocols for assigned Rivian sites on local, state, federal, and national levels and aids in Rivian’s official interactions with local, state, federal and national agency representatives as well as Rivian internal departments to ensure regulatory and Rivian standards compliance, including quality and safety auditing for both vehicles and personnel. The Sr. Specialist assists in the maintenance of workplace and vehicle safety, inspecting locations, vehicles, and personnel processes and procedures, coaching personnel and site managers. The Sr. Specialist implements new/updated safety and quality protocols and reports site readiness to the stakeholder leadership Responsibilities • Coordinate ordering, on-boarding/registration, shipment, charging, preparation, service/repair/maintenance, annual inspection, and retirement/disposal of vehicles throughout the lifecycle of the Rivian Fleet • Coordinate post-service center vehicle moves with internal and 3rd party logistics providers in response to move requests and repair/service requests to best position customer vehicles for last mile of delivery • Manage to the weekly and daily schedules of Rivian’s internal operating vehicles to ensure on-time arrival • Manage insurance, claims, and ticketing administration • Lead periodic physical inventory audits • Around the clock support of escalations to ensure customer satisfaction and operations readiness • Responsible for submitting/receiving Rivian Fleet vehicles to/from service and body shops, as necessary • Travels to assigned sites within region, auditing, reporting, conducting quality, compliance, and safety inspections and implementing new/updated safety procedures and protocols, training site personnel in safety, compliance, and quality standards for fleet • Conducts updated safety training programs and performs site audits to ensure understanding of safety standards and compliance to local, state, federal and national standards as well as internal Rivian regulations • Completes site paperwork for applications, permits, and inspection documentation for state and federal agencies and programs, including CMV, DOT, FMCSA, DfT, KBA, Euro NCAP, BMAS; State Autonomous Vehicle and Autonomous Vehicle Tester Programs and Advanced Driving Support Systems (ADAS) • Maintains maintenance records for all Benchmark vehicles assigned to Fleet Service Auditor region • Attends any local inspections with local and state agencies within assigned region, providing the required paperwork and any supporting documentation to pass the inspection/audit • Reviews and collects site documentation, such as maintenance and driver records, support documentation for inspections, including  but not limited to FMSCA/DOT, CA DOT, DfT, KBA, and Unified Carrier Registration (UCR), within assigned region • Follows up on notices from agencies and coordinates with the CFA and internal departments regarding required next steps • Processes documentation for Test Vehicle Disposal, including title documentation, and Annual Disengagement Reporting Oversees the process of timely license plate installation at each site, tracking registration expiration, license plate removal and disposal on assigned vehicles within region • Coordinates with sites on distribution of renewal registrations from the corporate offices • Audits installation of all legal and safety signs, including DOT/DfT/KBA vehicle graphics and company decals at assigned sites • Conducts daily internal vehicle audits, performing Rivian Benchmark Vehicle Evaluations, documenting any vehicle altering on Rivian Prototypes • Tracks daily Rivian fleet location through physical and electronic audits and reports to the Commercial Fleet Manager in order to coordinate for vehicle retrieval when necessary • Ensures all drivers and employees at local sites are within local, state, federal, and company safety requirements; Assists in implementation of Random Drug Testing, JJ Keller Encompass Tool, DOT safety score and Employer Pull Notice (EPN) Programs and similar programs in EMEA to aid in safety compliance and address any safety issues that arise as the result of review • Monitors site HOS, DOT, DfT, KBA violations, reports commercial vehicular incidents for sites within assigned region, gathers documentation and assists in accident/incident investigations, collaborating with the Commercial Fleet Auditor in the investigative capacity Qualifications 5+ years’ experience in auditing fleet compliance. International fleet compliance experience preferred At least 21 years of age  Bachelor’s degree in business, operations, or related field or equivalent work experience  Deep knowledge of national, federal, state, and local regulations, including DOT, Dft, KBA, FMSCA, and CMV  Proficiency with computers and software including Microsoft Office, and ability to effectively navigate internal business platforms Must have a valid driver’s license in the state/country/province of residence that you will be driving/operating a vehicle (or state/country/province that you are commuting daily to/from) and possess an exceptional driving record Ability to work a flexible schedule to support customers on nights, weekends and/or holidays; Ability and willingness to travel based on business needs to support other market launches and operations Ability to travel interstate/province/country up to 50% No drug or alcohol related driving incidents in the last 3 years; No more than 1 serious moving violation in the last 3 years; No driving related suspensions or revocation of Driver License within a 3-5 year period. Will be subject to continuous motor vehicle record monitoring Adaptable to a fast-paced and constantly changing environment Ability to multitask and prioritize tasks based on level of importance and urgency Ability to work autonomously and consistently with limited direction Willingness to work in various working conditions including being in an active service center or unpredictable weather conditions Physical exertion may be required to perform occupational tasks (sitting up to 2 or more hours at a time, standing for up to 8 or more hours a day, walking, bending, kneeling, laying, twisting, carrying, reaching, stretching, pushing, pulling, and lifting up to 50 lbs). Frequent use of hands for purposes of grasping and using tools correctly, entering data, writing communications, or calling customers or internal partners Strong understanding of written and spoken English Ability to see, read and interpret documents such as governmental regulations, safety rules, operating and maintenance instructions or schematics   Salary Range/Hourly Rate for Colorado Based Applicants:  [ $102,000 - $118,000 ] (actual compensation will be determined based on experience, location, and other factors permitted by law). Salary Range/Hourly Rate for California ( Irvine ) Based Applicants : [ $107,000 - $123,000 ] (actual compensation will be determined based on experience, location, and other factors permitted by law). Salary Range/Hourly Rate for California( Palo Alto ) Based Applicants : [116,000 - $134,000 ] (actual compensation will be determined based on experience, location, and other factors permitted by law). Salary Range/Hourly Rate for New York Based Applicants : [ $116,000 - $134,000 ] (actual compensation will be determined based on experience, location, and other factors permitted by law). Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums. #LI-Remote   Equal Opportunity Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at  candidateaccommodations@rivian.com . Candidate Data Privacy Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.   Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services.   Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.      Please note that we are currently not accepting applications from third party application services.