Accounts Payable Specialist

WHAT IS BOX? Box is the market leader for Cloud Content Management. Our mission is to power how the world works together. Box is partnering with enterprise organizations to accelerate their digital transformation by creating a single platform for secure content management, collaboration and workflow. We have an amazing opportunity to further establish ourselves as leaders in the space, and we need strong advocates to help us achieve that goal. By joining Box, you will have the unique opportunity to help capture a majority of this developing market and define what content management looks like for the digital enterprise.   Today, Box powers over 100,000 businesses, including 70% of the Fortune 500 who trust Box to manage their content in the cloud. Our Warsaw office is an incredibly exciting addition to our EMEA expansion. We're already in London, France, and Germany, and the new Poland location will act as a global engineering and product development hub alongside our headquarters in Redwood City, California.   WHY BOX NEEDS YOU We’re looking for a high energy, highly motivated, independent, hands-on individual with people skills to work with leaders and business partners across the organization and external vendors and be part of a high performing team. This role will manage the day-to-day activities and projects as assigned surrounding daily vendor invoicing and queries, expense reports, travel, and month-end close within the Americas Shared Services team at Austin, TX. This role will report into our Accounts Payable Manager in Austin. If you operate effectively in a rapidly scaling, dynamic environment, are able to manage multiple stakeholders both internal and external and have strong communications and customer service skills, this role is for you!   WHAT YOU'LL DO Invoicing of high volume and full cycle accounts payable including 3-way PO matching and check requests. This includes routing invoices for approvals, coding and entering invoices, and processing payments Ensuring that entered invoices and check requests have appropriate supporting documents, approvals and account/department coding Resolving purchase order, receipts, invoice, and payment discrepancies with Boxers as well as external vendors Reviewing and processing weekly employee expense reports in Concur, support US employees with Concur expense reporting inquiries including resolving any open Service Desk tickets Working effectively with other functions to resolve AP issues and support any Coupa/Concur inquiries, including holding regular global A/P syncs and Coupa office hours for Boxers Month-end close responsibilities include processing all invoices and expense reimbursements, coordinating the Open PO accruals with PO owners and SP&A for completeness and accuracy, including appropriate documentation ensuring automated interfaces to the G/L are functioning as intended Assisting with data collection and research on month-end variance (flux) analyses including P&L and Balance Sheet flux analysis for assigned accounts Overseeing root cause analysis (RCA) of recurring adjustments, system issues, reconciliation issues, and recommend and influence the implementation of process improvements and tools solutions to correct and mitigate the same Accurate and timely preparation of and explanations for assigned audit related requests. Responsible for preparing and submitting assigned compliance reports, such as quarterly and year-end audit requests and reports Performance of the above tasks in compliance with SOX, identifying control gaps, if any, and recommending process improvements Might include basic journal entries preparation, identifying and resolving errors, data anomalies, and exceptions on related Accounts Payable activity (Accruals, Cash, T&E, etc.) WHO YOU ARE 2-4 years of accounting experience with specialization in Accounts Payable and Expense Reimbursements Excellent teamwork, time management, communication (written and verbal), organizational, analytical and problem-solving skills, attention to detail and customer-service oriented. Self-motivated and self-managed with the ability to multi-task, think independently and creatively Desire to grow with Box BA degree in Accounting, Business Administration, or Economics preferred Understanding of US GAAP and familiarity with Sarbanes-Oxley (SOX) a plus Strong MS Excel skills; NetSuite, Concur or Coupa experience will be an added value EQUAL OPPORTUNITY We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation.    For details on how we protect your information when you apply, please see our Personnel Privacy Notice . For more details on how Box Poland protects your information, please see our Supplemental Personnel and Candidate Privacy Notice .    #LI-KS2