Tour Accounts Assistant, Expenses

Job Summary:Company: Live Nation Music UK Ltd.Department: FinanceLocation: Farringdon, LondonReports to: Tour AccountantWorking Hours: Full timeContract Type: Fixed-Term (6 months)Role DescriptionAn exciting opportunity has arisen for a detail-oriented individual to join the Tour Accounting division of Live Nation Music as a Tour Accounts Assistant. The main purpose of the role is to provide specialised support in managing and processing tour representative expenses, mainly through the Pleo expense management system, working directly under the supervision of a Tour Accountant.The role will focus specifically on Pleo expense management, serving as the primary point of contact for tour reps regarding expense queries, receipt issues, and VAT compliance. This position offers excellent exposure to expense management processes within the live music industry and provides valuable experience in financial administration and stakeholder communication.Strong communication skills and meticulous attention to detail are essential, as the role involves daily interaction with tour reps and requires accurate processing of expense claims with proper VAT treatment and documentation.What we can offer youLive Nation offers impressive employee benefits including tickets to shows and festivals and unlimited annual leave. The Farmiloe Building in Farringdon, London is a beautiful office to work in. Staff can enjoy use of arcade games in the basement games room, onsite gym equipment plus fitness and meditation classes. In addition to this, the office has a fully stocked complimentary coffee bar with barista to serve you your favourite coffee as you walk into the office and offers heavily subsidised lunch options. We hold regular staff events in our atrium stage space including hosting speakers and open mic nights to showcase Live Nation employee talent.Who you areCompetencies / Skills / Knowledge / ExperienceInterest in concert promotions, event management or music industry financeExcellent numeracy skills with strong attention to detail and proficiency in Excel at intermediate levelBasic understanding of VAT principles and expense categorisationOutstanding written and verbal communication skills for liaising with tour repsExperience with expense management systems or willingness to learn Pleo platformStrong organisational skills with ability to manage high-volume expense processingAbility to work to tight deadlines and handle multiple expense queries concurrentlyBehavioursThe following attributes determine how the role will be carried out and are required to be a success:Self-motivated with proactive approach to expense query resolutionProfessional and diplomatic communication style when dealing with expense issuesAbility to work methodically through detailed expense reviews and VAT calculationsUses interpersonal skills to maintain positive relationships with tour representativesCommitment to accuracy and compliance in financial processingAbility to escalate complex issues appropriately to Tour Accountant supervisionWhat the role includesDaily Responsibilities: Review all Pleo expense receiptsUpdate Pleo expense tracker with accurate VAT splits and necessary amendmentsContact tour representatives regarding expense queries, missing receipts, and documentation errorsResolve typing errors and other administrative issues in expense submissionsConfirm completed and verified Pleo submissions to Tour Accountant for final approvalMaintain clear communication logs of all representative interactionsExport and submit all Pleo expense reportsApprove show invoices on Inspyrus, for certain showsMonthly Responsibilities: Process all Pleo expenses by month-endProvide monthly expense processing reports to Tour AccountantEnsure compliance with VAT reporting requirements for processed expensesArchive and organise processed expense documentationCommunication and Query Management: Serve as primary contact point for all tour representative expense-related queriesProvide guidance to representatives on proper receipt submission and expense categorisationFollow up persistently on missing or incomplete expense documentationEscalate complex expense issues to Tour Accountant as appropriateAdministrative Tasks: Maintain accurate Pleo tracker database with current expense statusPrepare expense summaries and variance reports as requestedSupport Tour Accountant with month-end expense reconciliation activitiesAssist with ad-hoc expense analysis and reporting projectsKey Operational Notes: All final expense processing requires Tour Accountant approval before completionResponsible for maintaining comprehensive expense query resolution recordsMust ensure VAT compliance across all processed expense claimsEqual OpportunitiesWe are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion.  You will be working in an inclusive environment and be encouraged to bring your whole self to work.  We will do all that we can to help you successfully balance your work and home life.  As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.  It’s talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.The CompanyLive Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide.  Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 40,000 shows and 100+ festivals annually for nearly 4,000 artists in over 40 countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 1,000 brands with the 98 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.comAPPLICATION DEADLINE: Sunday 28th September 2025. We reserve the right to close applications at any time so encourage early application where possible.#LI-SL1