nCino offers exciting career opportunities for individuals who want to join the worldwide leader in cloud banking. nCino is searching for a reliable and resourceful Office Manager for our regional office location that is always one step ahead prioritizing our office experience. Reporting directly to the Manager – Global Real Estate and Security Operations, office managers will work cross-functionally with senior leadership and multiple departments to be responsible for a broad scope of administrative, logistical, and office procedures. The ideal candidate is highly self-motivated, professional, maintains a positive attitude, capable of managing multiple priorities within a fast-paced corporate environment. Essential Functions:Facilities Planning & Management:Oversee contracts for facilities services, including cleaning, maintenance, and security and address all facility-related issues promptly and efficientlyCollaborate with business units to understand their needs, offering solutions for efficient operations and seamless communication Support company-wide and business unit events within the office that may include both internal and external stakeholders. May include in-office socials, nVolve and community activitiesCollaborate with external vendors and contractors to ensure the office's functionalityUnderstand and utilize technology systems for guest and facilities management; may support training of internal users on guest and space management toolsMay serve as primary POC/ lead on projects in partnership with project stakeholdersManage inventory, order office supplies and ensure alignment with established budgetsNegotiate with vendors, partnering with Facilities management, to secure cost-effective agreementsAnalyze office space requirements and make recommendations for improvementsCoordinate office layout changes with impacted business unit leaders, including furniture arrangements and space allocationOptimize and coordinate space utilization for maximum productivity by all impacted lines of businessFinancial & Administrative:Maintain records, files, and documents related to office managementCoordinate internal and external communicationsContribute to and manage the office budget, monitoring expenses and cost-saving opportunitiesSubmit invoices for processing and track expenses related to office facilitiesCollaborate with HR and other stakeholders to assist in onboarding and offboarding processesFoster a positive and productive work environment for all employeesMay support other administrative tasks as neededSpecial Projects:Support and manage special projects related to office infrastructure and facilities improvementRecommend budget and plan for renovations or office expansions for reviewEnsure compliance with health and safety regulations in partnership with stakeholdersProvide facilities and logistical support for internal nCino events in conjunction with appropriate stakeholders.Qualifications:Required:High school diploma / associates degree, 6+ years of office management and facilities oversight experience, or a combination of equivalent education and experienceStrong organizational and multitasking skills with ability to manage multiple priorities concurrently.Excellent communication and interpersonal skills.Proficiency in using office and guest management software and tools.Ability to work independently and as part of a team.Ability to mentor, guide, lead othersProject management/ coordination skillsHealth and Safety certification standards as required by local regulationDesired:First Aid CertificationFire Safety CertificationDSE Certification (EMEA) If you thrive in a high-energy, entrepreneurial environment, we invite you to share your passion, ideas and excitement at nCino. nCino provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability, genetics or other protected groups. In addition to federal law requirements, nCino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.nCino is committed to the full inclusion of all qualified individuals. As part of this commitment, nCino will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us at recruiting@ncino.com. Our commitment to inclusion and equality includes a strong belief that the diversity of our team is instrumental to our success. We strive to create workplaces where employees are empowered to bring their authentic selves to work.
View Original Job Posting