Services Operations Specialist, Costa Rica

Back to jobs Services Operations Specialist, Costa Rica San Jose, CR Apply Smartsheet is a tech company with a human story to tell. We’re here to empower teams to manage projects, automate workflows, and rapidly build new secure solutions, using simple no-code tools. We’re revolutionaries – so for us changing the way the world works is all in a day’s work. As a Services Operations Specialist, you will work as part of the Services Operations team and work with departmental leaders and stakeholders to support the operational efficiency and effectiveness of the services business. As a service operations specialist you will support the internal systems and logistical operations, as well as the internal business processes required to build and operate a scalable services business. You will also help coordinate and communicate with other departments to ensure delivery of customer projects. In 2005, Smartsheet was founded on the idea that teams and millions of people worldwide deserve a better way to achieve their very best work. Today, we deliver a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better outcomes. In this role you will report to our Sr. Manager of Service Operations in the US.  You Will: Drive tactical daily operations by providing excellent customer services to internal and external customers Partner with sales teams to review statement of work  contracts (SOW) to finalize sales transactions Coordinate with Finance to process monthly services billings, and respond to inquiries related to project invoicing Work with other departments including sales, services, finance ,legal, resourcing and support teams to finalize sales transactions Improve the operational systems and tracking infrastructure by identifying areas for improvement of internal processes, including the Professional Services Automation (PSA) System Maintain prioritization of operational projects and resources Initial manual project creating for services engagements in order to allow delivery teams to kickoff the project and begin delivering hours to ensure project delivery is compliant with contractual terms Support delivery teams, operations excellence, and management with troubleshooting project issues, as needed Create and maintain clear, concise and accurate SOPs and process documentation You Have: 3+ years experience in an operations or administrative role Knowledge of professional services organization a plus Experience driving projects from concept through completion Proactive mindset with a demonstrated ability to take initiative Hands-on working experience with SaaS applications Open to learning new technology, applications, and solutions Perks & Benefits: Fully paid Health & Life insurance for full-time employees and family members Asociacion Solidarista with employee and employer contributions as well as potential alliances with entities such as universities, gyms, etc. Monthly stipend to support your work and productivity 12 days paid Vacation + Flexible Time Away Program 20 weeks fully paid Maternity Leave 12 weeks fully paid Paternity/Adoption Leave Personal paid Volunteer Day to support our community Opportunities for professional growth and development including access to LinkedIn Learning online courses Company Funded Perks including a counseling membership and your own personal Smartsheet account Teleworking options from any registered location in Costa Rica (role specific)     Get to Know Us: At Smartsheet, we’ve created a place where everyone is welcome — people from all over the world, all backgrounds, all ages, all colors, and all beliefs working side by side. Here, everyone can make a difference and empower others to do the same. You’re encouraged to apply even if your experience doesn’t precisely match our job description—if your career path has been nontraditional, that will set you apart. At Smartsheet, we empower everyone, everywhere to change the way the world works—join us! Equal Opportunity Employer: Smartsheet is an Equal Opportunity (EEO) employer committed to fostering an inclusive environment with the best employees. It is our policy to provide equal employment opportunities to all qualified applicants in accordance with applicable laws in the US, UK, Australia, Germany, Costa Rica, Japan, Bulgaria, and India. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.  If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.   #LI-Remote Create a Job Alert Interested in building your career at Smartsheet? Get future opportunities sent straight to your email. Create alert Apply for this job * indicates a required field Autofill with Greenhouse First Name * Last Name * Preferred First Name * Email * Phone * Location (City) * Locate me Resume/CV * Attach Attach Dropbox Google Drive Enter manually Enter manually Accepted file types: pdf, doc, docx, txt, rtf LinkedIn Profile Do you know anyone who works at Smartsheet? * If yes, please include name(s) and the nature of the relationship(s). If no, please type no.  Applicant Privacy Notice * Select... 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