Executive Assistant

We're seeking a highly organized, proactive Executive Assistant to provide comprehensive support to our C-suite leadership. This role will serve as the operational backbone that enables our executive team to focus on scaling our groundbreaking AI technology. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional judgment, and can anticipate needs before they arise. What You'll Do Manage complex calendars, scheduling, and travel arrangements for C-suite executives, prioritizing time effectively and resolving conflicts proactively Coordinate high-stakes internal and external meetings, including preparation of materials, agenda setting, and follow-up action items Act as a liaison between executives and internal teams, external partners, investors, and board members Prepare and edit correspondence, presentations, and documents with meticulous attention to detail Plan and execute team events, offsites, and company gatherings that strengthen our culture and advance strategic objectives Manage expense reports, invoices, and administrative documentation with precision and discretion Support strategic initiatives by collecting information, coordinating cross-functional participation, and tracking progress Anticipate executive needs and proactively provide solutions before problems arise Handle confidential and sensitive information with the utmost professionalism and discretion What We're Looking For 5+ years of experience supporting C-level executives, preferably in a high-growth technology company Exceptional organizational skills with ability to prioritize competing demands in a fast-paced environment Strong communication skills, both written and verbal, with meticulous attention to detail Technical proficiency with Google Workspace, Microsoft Office, project management tools, and scheduling systems Problem-solving mindset with the ability to make sound decisions independently Adaptability and flexibility to thrive in an evolving startup environment Experience in AI/ML, creative technology, or startup environments is a plus Standout Qualities Proactive anticipation of needs and obstacles before they arise Calm under pressure with ability to manage competing priorities gracefully Exceptional interpersonal skills and emotional intelligence Strong judgment about when to make decisions independently vs. when to escalate Resourcefulness and creativity in problem-solving Apply for this job