Job Summary:WHO ARE WE?Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 40,000 shows and 100+ festivals annually for nearly 4,000 artists in over 40 countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 1,000 brands with the 98 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.Live Nation’s Concerts Division is where tours are born, artists come to life, and fans get to experience the rush of live music. From our dozens of owned/operated Amphitheaters to our Global Touring team, from Ticketing and Venue Operations to Marketing and Sales... we foster a fun and upbeat work culture with no shortage of opportunities. With perks ranging from free concert tickets to dog-friendly offices, to progressive benefits like student loan reimbursement and adoption/fertility support... it’s no wonder we are certified as a Great Place to Work organization and one of People Magazine’s “50 Companies that Care”. We want everyone to feel like they belong and can thrive in our community, so we strive to help you achieve your career and personal goals. Live music is our passion and where we find our common ground. There has never been a better time to join Live Nation.WHO ARE YOU?Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, hospitality focused, forward thinking, and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! The Role:Responsible for the coordination and execution of all Special Events contracted by the Sales Department at The Fillmore Philadelphia, Punch Line Philadelphia, The Met, Theatre of Living Arts, and Freedom Mortgage Pavilion.WHAT THIS ROLE WILL DOResponsibilities:I. Essential FunctionsHandle all aspects of the Special Event once it has been assigned by DOS or Sales Manager(s)Maintain files in proper order after the special event order has been distributedCoordinate all aspects of operational set-up and break down of events (equipment needs, rental needs, and station set-up)Coordinates with Production department all production aspects needed for an eventLiaison between client, Live Nation Team Members, and Vender Partners throughout the eventVerbally communicate in a calm, positive demeanor, during the course of the function with caterer and in-house concessionaire to ensure timely execution of events, quality of service and adherence to all applicable federal, state and local safety & health regulations and Live Nation standardsConduct Event Pre-Shift with Operations Managers and communicate event specifics at Team Member Pre-ShiftClient interaction; conducts site inspections and walk through with clients as requested by SM / DOSAssist DOS and Sales Manager(s) as requested with special needs by the clientConduct meetings such as the SEO Meeting and Production MeetingAssist DOS, Sales Manager(s), and Logistics Manager as requested with special projects, as assignedMust maintain a neat, clean and well-groomed appearanceDue to the nature of the hospitality industry; you may be required to work varying schedules to reflect the business needs of the venueII. Accounting FunctionsVerify Deposit / Payments tracking schedules with DOS and Sales ManagerProper execution and completion of all post event paperworkResponsible for proper settlement or paymentManage staff hours to ensure we are not exceeding our budgetIII. Inventory FunctionsMaintain in-house furniture inventory for each venueOrder all specialty items as sold by DOS/Sales Manager and up sell to client as opportunity arisesEnsures equipment rentals for SE are ordered and returned to vendorsObtain permits as neededIIII. Marketing FunctionsMaintain marketing budget trackerFacilitate all payments for scheduled print ads, digital ads, and trade show boothsMaintain calendar of marketing deadlines to ensure that all ads are created and submitted on timeV. Specific Job Knowledge, Skill and AbilityMust have comprehensive knowledge of food and beverage preparations, service standards, guest relations and etiquetteKnowledge of all appropriate table settings and etiquetteBasic Mathematical skillsIV. Working Environment / Physical ActivitiesPhysical activities include walking, talking, seeing, hearing, pushing, balancing, stooping, crouching, kneeling, handling, fingering. Must be able to grasp and hold very small objectsAbility to walk and stand for long period of timeAbility to lift and carry objects up to 35 poundsAbility to work in a very fast paced environment with considerable noise and interruptions. Must be able to change activity frequentlyIn addition to the performance of essential job functions the Special Events Logistics Coordinator will be evaluated on the following leadership qualities:Working RelationshipsJudgment / AccountabilityQuality / Accuracy of WorkDependability / ReliabilityCommunication (Written and Verbal)InitiativeDevelopment (self and subordinate)ManageabilityReaching profit margins for enhancements soldQualifications:Required:High School DiplomaWorking knowledge of Special Event Operations; event planning, food preparation & presentation, menu planning, food costing, computers (word processing, database, spreadsheets)Exhibits positive attitudes; excellent written and verbal communication; high level of organizational and follow-through skills; communicates assertively; maintains personal integrityAbility to handle various projects at one time make good decisions; delegates; follow up; communicate with staff and guests in a positive mannerPreferred:College DegreeMinimum of two years experience in sales / marketing / catering; public speaking experience a plus.Physical Demands/Working Environment:Work environment is fast-pacedPosition requires extended periods of prolonged standing, bending, stooping, and reachingMust be able to lift or move up to 35 lbs using proper lifting techniquesTolerance of loud noisesEQUAL EMPLOYMENT OPPORTUNITYWe are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.HIRING PRACTICESThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms..
View Original Job Posting