Senior Administrative Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.Corporate OverviewProofpoint is a leading cybersecurity company protecting organizations’ greatest assets and biggest risks: vulnerabilities in people. With an integrated suite of cloud-based solutions, Proofpoint helps companies around the world stop targeted threats, safeguard their data, and make their users more resilient against cyber-attacks. Leading organizations of all sizes, including more than half of the Fortune 1000, rely on Proofpoint for people-centric security and compliance solutions mitigating their most critical risks across email, the cloud, social media, and the web. We are singularly devoted to helping our customers protect their greatest assets and biggest security risk: their people. That’s why we’re a leader in next-generation cybersecurity. Protection Starts with People.  Proofpoint.The RoleWe are looking for a Sr. Administrative Assistant to provide high-impact support to our SVP, Chief Accounting Officer and SVP, Global Q2C Operations. You’ll be at the center of a global finance organization supporting Proofpoint’s next phase of growth. This is a fast-paced, high-trust role ideal for someone who is organized, proactive, professional, and thrives on helping senior leaders stay focused, efficient, and prepared. You’ll manage a dynamic calendar, coordinate meetings across time zones, assist with communications and org-wide logistics, and take the lead on critical administrative needs.What You’ll DoOwn and manage the SVP’s calendar, ensuring time is aligned with priorities and buffered appropriatelyProactively schedule and prepare for leadership meetings, board prep/QBR sessions, and external partner syncs (audit, tax, consultants)Coordinate logistics for team meetings, offsites, all-hands, culture events, and key finance milestonesHandle domestic and international travel bookings, including itineraries and adjustmentsSubmit and reconcile expense reports, and track procurement/purchasing needsDraft and edit internal communications and assist in preparing presentationsMaintain email distribution lists, org charts, and shared documentsServe as a key liaison with facilities, IT, and finance operations on behalf of the SVPContribute actively to the broader admin communityHandle sensitive and confidential information with sound judgment and discretionAnticipate needs, bring a sense of urgency to problem-solving, and take initiative without waiting for directionWhat you bring to the team 5 years + of experience supporting a senior leader in an administrative or executive assistant capacityAdvanced proficiency with Microsoft Outlook, Teams, Excel, PowerPointStrong written and verbal communication skillsPreferred QualificationsExperience supporting a C-suite or VP-level executive, ideally in finance, tech, or legalHighly organized and detail-oriented with the ability to multitask under pressureComfortable working across time zones and with international teamsAble to make independent decisions and adapt to changing priorities with graceHigh degree of professionalism and maturity; trustworthy with confidential informationApproachable and collaborative with strong relationship-building instinctsWhy ProofpointProtecting people is at the heart of our award-winning lineup of cybersecurity solutions, and the people who work here are the key to our success.  We’re a customer-focused and a driven-to-win organization with leading-edge products. We are an inclusive, diverse, multinational company that believes in culture fit, but more importantly ‘culture-add’, and we strongly encourage people from all walks of life to apply.We believe in hiring the best and the brightest to help cultivate our culture of collaboration and appreciation. Apply today and explore your future at Proofpoint! #LifeAtProofpoint#LI-AN2If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable compensation and/or equity. We offer a competitive benefits package, including flexible time off, a comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year, plus a three-week Work from Anywhere option.Base Pay Ranges:SF Bay Area, New York City Metro Area:Base Pay Range: 36.17 - 53.04 USDCalifornia (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:Base Pay Range: 28.56 - 41.88 USDAll other cities and states excluding those listed above:Base Pay Range: 26.18 - 38.39 USD