Workplace Specialist

Let's tomorrow, together.At Ubiquity, we live by the mantra head, heart, and hustle. Head because we use our collective industry know-how to always push ourselves, our clients, and our programs to be the best they can be. Heart because we are always gracious with our time, our collaboration, and with one another. And Hustle because we have grit, tenacity, perseverance, and a proven track record of meeting and exceeding goals—every person, in every role, for our company and our clients.Sound like the right fit? Your tomorrow looks bright at Ubiquity.Your Role:Perform various administrative tasks, including handling emails, letters, filing, and correspondence.Maintain accurate records and ensure the confidentiality of files and documents.Coordinate internal and external meetings, prepare relevant documents, and take and distribute meeting minutes.Handle phone calls professionally, manage emails, and prioritize correspondence.Prepare presentations, documents, and back-office paperwork as needed.Manage external business and client relations/visits.Oversee contracts and providers for services such as security, parking, cleaning, transportation and concessionaires.Assist in monitoring of maintenance and repair of facilities (in rare cases where MST is not around)Coordinate the work of contractors.Coordinate multiple projects to meet deadlines and project plans.Generate and present regular reports and reviews of facility-related budgets, contracts, expenditures (RFPS), and purchases.Monitor contractors and ensure that assigned work is completed satisfactorily.Monitor and request various supplies (office, cleaning, and other operations-related items).Conduct special projects and other administrative functions as assigned.What we do.Recognized as the #1 CX provider for disruptors and innovators across financial services, healthcare, and e-commerce, Ubiquity was founded on the belief that our clients and their customers deserve better. Headquartered in New York City with delivery locations in Europe, Asia, and the Americas, Ubiquity provides multilingual, end-to-end solutions for customer experience management, back-office/risk operations, and business transformation.Come as U are, because U Matter at Ubiquity.We’re committed to creating an inclusive employee experience for all. Regardless of race, gender, religion, sexual orientation, age, or disability, we believe that we’re at our best when everyone can contribute their ideas and feels free to be their most authentic self.