Executive Assistant I

Executive Assistant IDescription -Job Summary• This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions.ResponsibilitiesProvide exemplary administrative support to the VP of Toner Supplies and SolutionsManages calendar for the Toner Supplies VP, including meeting prioritization and resolving calendaring conflicts seamlesslyWorks closely with other Executive Assistants (particularly L1, L2, & L3 Executive Assistants) to ensure smooth integration into other key Exec and staff calendarsAssists in planning and scheduling meetings – both large and small - for the organization. May include travel, hotel bookings and meeting scheduling.Partners with the Chief of Staff to deliver communications from the executive levelEnsures all travel-related needs are met and any issues are addressed as soon as possibleCompletes expense reports in a timely and efficient manner, while ensuring accuracyUnderstands and ensures adherence to HP policies and procedures, typically related to travel and expensesPartners with other Assistants in the organization and related stakeholders to ensure alignment and a consistent experience on logistics and shared activity planningOwns or assists with the preparation, submittal, and follow up on pCard purchases and Purchase Requisitions, as well as invoice tracking when necessaryBuilds strong network to ensure work is completed in a timely and accurate mannerWork on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions.Complete work with minimal supervision/directionType of Experience Needed: Strong time management and ability to meet deadlinesExcellent verbal and written communication skillsStrong organizational skills and ability to multitask  Problem-solving and decision-making skillsAbility to act as gatekeeper and escalate relevant information to executives as neededSkilled with Microsoft Office Suite, including Powerpoint and Excel Skilled in the use of collaboration tools such as Zoom, conference room equipment.Ability to work effectively with minimal supervisionStrong interpersonal skills and relationship buildingAbility to treat confidential information with appropriate discretionExceptional attention to detailFamiliarity with HP Procurement system & processesEducation Required: High school education or equivalent; some college level education highly preferred.Typically requires a minimum of 10+ years general administrative experience, or equivalent combination of experience and college level education.  Job -AdministrationSchedule -Full timeShift -No shift premium (United States of America)Travel -NoRelocation -Not SpecifiedEqual Opportunity Employer (EEO) - HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.If you’d like more information about HP’s EEO Policy or your EEO rights as an applicant under the law, please click here: Equal Employment Opportunity is the Law Equal Employment Opportunity is the Law – Supplement