Job Summary:WHO ARE YOU?You are a Denver-based, detail-oriented, and proactive individual who thrives in the dynamic environment of event management. With excellent communication skills, you effectively collaborate with various departments and stakeholders, ensuring comprehensive resource management and smooth on-site execution. You are dedicated to providing exceptional administrative support and contributing to the success of the team. You are a master of multitasking, able to handle multiple projects and deadlines with ease. A self-starter, you are always ready to tackle any task, big or small, and are committed to seeing every project through to completion. You are passionate about music and being part of a team that connects fans to the artists they love.THE JOBLive Nation Concerts is seeking a qualified Event Assistant for its destination events. Playa Luna produces intimate and exclusive experiences where everyone is a VIP and no detail is overlooked. This role will focus on directly supporting the Program Manager and Event Director through both project management and administrative work. Ideal candidates should be organized, articulate, self-motivated, and able to work as part of a team. We are seeking candidates who are proactive in completing projects and supporting other team members. The Event Assistant will hybrid in the fall including one site visit, and is expected to work on-site at our events in the winter. Come join our expert team of passionate travel and music lovers! WHAT THIS ROLE WILL DO· Assist the Program Manager and Event Director in all event operations· Manage the creation and distribution of each event’s Welcome Guide for event guests· Manage site visits; coordinate and communicate lodging, transportation, and meeting schedules with the internal team· Support advance and on-site activation of VIP programs and special activations· Prepare monthly expense reports and submit vendor payment requests· Assist with drafting vendor contracts as needed· Advance and distribute Leadership credentials, radios, merchandise, and on-site requests · Set up, manage, and break down Leadership office spaces during the events· Manage backstage office keys· Coordinate manager meetings and activities including team headshots· Assist with internal team communication including daily Manager Whatsapp updates· Monitor event social media pages and fan groups, reporting any issues· Assist with various on-site operations such as the First Entry process and Friends and Family/VIP check-in· Conduct quality control checks on-site to ensure execution aligns with advanceWHAT THIS PERSON WILL BRING· 1-2 years working in event operations, travel, and/or hospitality industry· Bachelor’s Degree in Hospitality, Marketing, Business, or a related field, or equivalent experience· Excellent oral and written communication· Strong organizational skills with the ability to manage tasks and assignments efficiently· Effective communication of project updates, deadlines, and roadblocks· Proficient in Google Suite applications (Docs, Sheets, etc.)· Preferred knowledge of task and database management systems (e.g., Asana, Airtable)· Openness to adopt new project management tools and communication platforms as used by the company· Passionate about continuous improvement and leveraging new technologyEQUAL EMPLOYMENT OPPORTUNITY We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities. Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
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