Festival Bookings Assistant

Job Summary:Company: Festival RepublicDepartment: The Great Escape FestivalLocation: Farringdon, LondonReports to: Head of Music, The Great EscapeWorking Hours: Full timeContract Type: Fixed term contract, 8 monthsRole DescriptionThe Great Escape takes place every May and is renowned globally as the leading showcase festival and music industry convention for launching new talent in the UK and European markets. A total of 20,000 delegates and festival goers invade the seaside town of Brighton, showcasing 500 emerging artists from all over the world in 40+ walkable venues across the city and a pop-up festival site on Brighton Beach. Taking place alongside the live shows, The Great Escape hosts a new music business conference including keynote interviews, panel discussions, parties and b2b networking events. Our next annual festival will take place on 14th – 17th May 2025.We are currently seeking a Bookings Assistant. Someone who would like to pursue a career in the music and events industry and is ready to become a key member of The Great Escape team. The ideal candidate must possess excellent organisational and communication skills. We are looking for someone who has a huge passion for music and attends live gigs weekly.Who you areCompetencies / Skills / Knowledge / Experience Excellent knowledge of the UK music sceneHighly organised  Strong, confident communication skillsAccuracy and attention to detailSome prior involvement in live music would be an advantage but is not essential Behaviours The following attributes determine how the role will be carried out and are required to be a successHave ambitions to work in the live music industryRegularly attend live gigs, ideally on a weekly basisWhat the role includesWorking with the Head of Music to ensure all festival bookings have been completed and uploaded into the relevant Event Management Systems (EMS)Creating all artist profiles within each relevant EMS, organising and uploading all information required concerning artist contracts, riders, and production requirements etc. and to strict deadlines.Working with the team to ensure festival schedulers are always accurate and updated.Work with the Head of Music to program 4 stand-alone events in the run-up to May.Oversee and organise all administrative tasks associated with artist offers, confirmations, invoicing, and payments.Offering support to the Marketing Manager on all announcement days and assist with maximising coverage.Amend artist contracts in line with Live Nation terms and manage deadlines for countersigned contracts and all invoicing.Send relevant festival marketing assets to artists and encourage them to promote.Liaise with artist representatives and secure exclusive content for festival marketing campaigns.Help monitor any missing information on the website in accordance with line-up.Help monitor any missing tech spec information or other production requests if requiredCompile spell-checked lists of artists for each festival announcement.Assistance with artist accreditation and guest list-related tasksAssistance with Artist Liaison volunteer rotas and briefingsEqual OpportunitiesWe are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion.  You will be working in an inclusive environment and be encouraged to bring your whole self to work.  We will do all that we can to help you successfully balance your work and homelife.  As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.  It’s talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.The CompanyFestival Republic is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.APPLICATION DEADLINE: 28TH JULY 2024. We reserve the right to close applications at anytime.#FestivalRepublic