Who are we?Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals. A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success. Lease Administration Senior AnalystJob SummaryA great opportunity to join Equinix as the Lease Administration Senior Analyst; responsible for rent payment processes and systems support, acting as a SME on Equinix's real estate portfolios and maintaining communication with landlords. Working as a supervisor and project manager for the Warsaw-based lease administration operations team, you will ensure monthly rents obligations are paid on time and that all leasing activities are in accordance with internal policies and guidelines. If you have relevant and solid experience, are a detail oriented and proactively minded person with a passion for corporate real estate, then apply to join us!ResponsibilitiesData ManagementManages and coordinates the accuracy of lease abstractions to ensure that all lease fields are filled out correctly (financial, lease terms and critical dates) and abstraction occurs on time within the company’s internal SLA’sCoordinates maintaining data integrity to ensure consistency and accuracy within existing portfolios.Manages the internal annual auditing process on data management accuracyFinancial ManagementManages the monthly rent payment processing for the EMEA portfolio (+€100m per annum).Manages the timeliness and accuracy of rent payments.Responsible for rent variance analysisManages and coordinates tenant billing for the xScale division and external tenants.Manages and ensures that all tenant invoices are received by the Billing team on time so that payments can be processed.Coordinates the tracking of tenant allowances and security deposit balances.Assists with the annual budget and forecast preparationExamines and approves CAM and other escalations, as well as real estate tax invoices.Prepares the monthly invoice accrualsManages the recurring rent obligations and invoice reviewReviews annual landlord reconciliations statements and calculations to ensure accuracy and lease complianceConducts landlord auditsPayment of Rent / CAMResponsible for the completion of the monthly rent payment process Identifies need for lease and rent-related reports, as well as other real estate-related inquiriesResponsible for CAM reconciliation;Works with the Accounting team to hone processes to avoid payment errors;Actively identifies cost-saving opportunities based on lease termsLease ManagementActs as final escalation point for the lease management system Responsible for lease abstractionManages landlord correspondence and drafts leasesData IntegrityMaintains data integrity to ensure consistency with the portfolio.Cross-Functional CoordinationA SME on Equinix real estate portfolios acts as a point of contact for various departments (e.g., finance, sales, etc.)Manages engagement with the Legal team on various documents, such as SNDAs and other similar transactions;Handles landlord conflict resolution on major issues while coordinating with other departments as appropriateLandlord AuditsManages reporting and communication to management and Accounting on the results of audits.Qualifications & SkillsBachelor’s Degree with proven years of experience in lease administration.Finance / Accounting experience is a plus.Previous experience within an international business environmentA team-oriented person able to work independently with good interpersonal skills & eager to learnActively assumes ownership and accountabilityCreative problem solver with analytical understandingStrong Knowledge of Microsoft Excel and macros (VBA)Analytically driven and detail-orientedKnowledge of financial & procurement systems such as Oracle & CoupaKnowledge of Real Estate IT platforms, preferred LucernexFluent in English (verbal and written)Ability to occasional travelOur offerEmployment in a stable company with an established position in the market.Possibility to work within fast growing world’s 500 Fortune digital infrastructure company.Challenging job in a dynamic, professional, international and multicultural environment.Possibility to participate in company sponsored trainings package.Employee Assistance Program – assess to free counselling legal and financial consultations and crisis intervention. Paid employee referral program.Opportunity to work in supportive, inclusive environment with People-Centric Culture.Competitive salary and yearly bonus as well as a well-defined career path shaped to the individuals career focus & priorities. Attractive benefits packageEquinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form. Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.
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