Executive Assistant - Finance

Our CompanyChanging the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity The Corporate Controllership organization is seeking an experienced Executive Assistant to join our team! We are looking for a Strategic-Minded & Highly Proactive Executive Assistant motivated administrative professional to support Adobe’s Corporate Controller (CC). In this role, the candidate will have the ability to work well cross-functionally, in an efficient and confidential manner. We are a distributed team that touches most areas of Adobe’s business and operations.What you'll doAct as a trusted business partner to your Executive, understand key initiatives and priorities of the Executive’s organization to prioritize requestsProactively own the Executive's time and be a doorkeeper using judgment and discretion to ensure she stays focused on key priorities Plan, coordinate, and execute all types of meetings and events, including complex internal and external executive meetings organization-wide trainings, and onsite/off-site events (e.g. travel logistics, communications, presentations, catering and additional needs)Perform Executive's email management, triage, organize and handle emails and any type of communications on their behalf, accelerating time to action and increasing efficienciesDraft, review, and send organization-wide communications on behalf of the executive and draft, edit and proofread presentations for senior leadership and C-suiteHandle Executive's meeting agendas, minute-taking and successful execution of action itemsManage E2E complex travel, both domestic and international, including air travel, hotel(s), ground transportation(s), and all other travel arrangements needsPartner closely with our Operations and Strategy team/Chief of staff to deliver best-in-class support to CC, including: Maintain internal team process governance; initiate or facilitate improvement opportunities, increasing efficiencies, productivity and actionInitiate staff meetings preparation (including staff and all hands, content, documentation, logistics, tech support & catering needs) Maintain line of sight of the organizations spending by tracking of budget, POs opened, spend against POs, etcOrganize and support candidate interviews, new hires, contractors, and employees onboarding process, working cross-functionally to ensure an optimal experience.Build and maintain collaboration and close partnership with leadership team, cross-functional teams, and Executive AssistantsMaintain organization charts, and other support collaterals up to dateMaintain various records and documents for the CC. Handle printing/mail packages/copying, filing and email/messages as requiredRegularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as neededRoutinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives as neededWhat is needed to succeedExceptional organizational skills and attention to detailProven Experience interacting with executives and staff at all levels (10 years+ or similar) working in a fast-paced, global environmentSelf-starter and self-motivated, proactive, and resourceful.Collaborative attitude, with a high level of professionalism, and ability to exercise the highest level of discretion and handle confidential information with integrityEnergetic, positive, proactive, and collaborative, with and can-do demeanourExceptional ability to prioritize conflicting demands and make decisions with minimal directionAbility to connect & executive presence, appropriately representing your Executive’s style of communicationExcellent communication (written and verbal) and interpersonal skills, ability to prioritize and timely follow-through-follow-throughFlexibility to adapt, adjust to constantly evolving needs and priorities and mould to the preferred Executive's communication styleEvidence of Cross-regional collaboration and Partner relationshipsExceptional scheduling abilities and advanced proficient use of Microsoft Office toolsBe flexible and adjust to the needs of the business and changing prioritiesBe forward-looking and planned in approaches.Community building mentalityOur compensation reflects the cost of labor across several  U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $71,600 -- $155,900 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans.  Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances.Adobe is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more. Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call (408) 536-3015.Adobe values a free and open marketplace for all employees and has policies in place to ensure that we do not enter into illegal agreements with other companies to not recruit or hire each other’s employees.