Executive Assistant & Office Manager

Job Summary:Role description: A busy global music company is seeking an experienced and dedicated Executive Assistant to provide seamless and effective support to the CEO, as well aiding in the running of the London office.What the role includes:Manage diary for CEO, schedule meetings/calls, both in-person and virtuallyOrganise all aspects of business travel for CEO; process visas and issue itineraries as requiredOversee the housekeeping and property management of CEO's residencesAid with the execution of personal, household and family related tasks where necessaryProvide front of house support to the London office; welcome guests and prepare meeting roomsProcess expenses and consolidate receipts and client rechargesBook chauffeurs, taxis and ground transport for CEO, wider team and roster clientsOrganise couriers for CEO, wider team and roster clients as requestedAct as point of contact for building concierge, suppliers and onsite contractorsEnsure office supplies and stationery are well stocked and office is kept tidyOffer general administrative support to wider team as neededBe available to assist outside of usual office hours as reasonably requiredProvide holiday/sickness cover to other executive support staff as neededAssist with monitoring and managing website inboxWho you are:Proven, continuous employment in a similar role, ideally within the music industryA solid understanding of the music industry ecosystem and knowledge of 'who's who' is preferredA flexible and preemptive approach to work; anticipates obstacles and adapts to complete tasksProactive and diligent; self-motivated and maintains meticulous attention to detail at all timesMust be proficient using Apple devices/software and MS Office productsRemains calm, unfazed and focused when subject to high pressure or conflicting prioritiesConscientious; responds positively to instruction and demonstrates commitment to roleProven organisational and logistical planning skillsHandles sensitive tasks or information with discretion and confidenceA personable and approachable demeanor is imperative in this roleEqual opportunitiesWe are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion.  You will be working in an inclusive environment and be encouraged to bring your whole self to work.  We will do all that we can to help you successfully balance your work and homelife.  As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.  It’s talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.