Executive Assistant

Who are we?Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.  A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.  Executive AssistantJob Summary Are you ready to take your administrative skills to the next level? Equinix, a world-class leader in data center solutions, is seeking an Executive Assistant with exceptional organizational and communication skills to join our team in Toronto. As an Executive Assistant at Equinix, you will have the opportunity to work closely with our executive leadership and make a significant impact on the success of our organization.ResponsibilitiesAdministrativeOrganize heavy calendar management for 1-2 Senior ExecutivesManage a global calendar with multiple time zones in collaboration with cross-functional support staffSchedule complex travel and accommodation arrangementsEnsure timely and accurate completion of expense reports for 1-2 Senior ExecutivesActively manage purchase order life cycleBalance numerous assignments with competing prioritiesDemonstrate strong attention to detail and accuracySpecial ProjectsPartner with Leadership team to collaborate on projects and programsCoordinate and support special projects as neededEvents/Orchestrate Meeting LogisticsEvent planningTeam buildingVenuesCateringVideo conferencingAudio-visual toolsCommunicationsCollaborate with stakeholders and partner support organizationsManage Global level communications distribution lists, email, and other correspondencePrepare presentation materials, e.g. power point slides, meeting talk points and agendasInterface with sensitive information and maintain high level of confidentialityIdentify and foster cross-functional collaboration opportunitiesServe as liaison between senior leadership, their direct reports and front-line teamQualifications3+ years experience required, 5+ years of Administrative experience (or equivalent)preferred, with senior level management support experience desiredFluency in both English and French is requirementExpert proficiency in MS Office - PowerPoint, Excel & Word is requiredExtraordinary attention to detail and dedication to quality and accuracyDemonstrate strong analytical, problem-solving, and communication skillsDedication to the highest degree of discretion and respect for confidentialityValidated organizational skills with strong multi-tasking and execution abilityAbility to build and maintain positive and productive inter-departmental working relationshipsStrong sense of customer focus and dedication to customer service excellenceAbility to work in a high-energy and fast-paced environmentEquinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.  If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form. Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.