Office Coordinator - NS2

Job Summary:Frank Productions is looking for a full-time Office Coordinator to join our team in Nashville, TN. We are committed to Diversity, Equity, and Inclusion and encourage talent from all backgrounds to apply.WHAT THIS PERSON WILL DOAnswer incoming calls and receive visitorsSchedule and coordinate meetings and appointments for the President and staff as neededOrganize office operations and proceduresAct as the point person for maintenance, mailing, shopping, supplies, office equipment, bills, and errandsPrepare agendas for meetings, schedules, and internal communicationsOpen, sort, and distribute incoming mail and deliveriesMaintain office supplies by checking inventory, sourcing items, and stockingAct as the project coordinator when necessary, as directed by the PresidentTrain and assist other team members on office equipmentWork closely with Human Resources for onboarding and other companywide initiativesPlan and coordinate local staff functionsAssist with data entry into company systemsAssist with invoicing, accounts payable, and expense reportsAll other duties as assignedWHAT THIS PERSON WILL BRINGInterest in office operations, executive administration, or developing similar skillsMust have a valid driver’s license for job-related errandsMust have a vehicle and proof of insuranceMust be 21 years of age or olderWillingness to occasionally work unconventional hours, as job duties demandAbility to handle confidential and sensitive information in a professional mannerAbility to communicate effectively in a team environment that includes in-person collaboration, group e-mails, and instant messagingAbility to work independently and solve problems using sound decision-making skillsExcellent time-management skills and the ability to change focus, meet tight turnarounds and important deadlinesExcellent organizational skills and attention to detailAbility to adapt and be flexibleCommitted to learning, and fostering an environment of diversity, equity, and inclusionAbility to learn and work within systems such as MS Office, project management software, and other company systemsPHYSICAL DEMANDS AND WORK ENVIRONMENTExtended periods of sitting at a computer station or work deskUtilization of hands and fingers to operate computers and office equipmentPerforms duties while standing and walking, including ascending and descending stairsLifts up to 20 poundsOccasionally crouches, kneels, bends, and reachesThis position is expected to work forty (40) hours per week or more. This position is an at-will position, meaning that either party may terminate the employment relationship at any time without notice or cause.The benefits package includes paid time off (PTO), parental leave, Life Insurance, and Employee Assistance Program (EAP) and the eligibility to participate in the following programs: Health Insurance, Dental Insurance, Vision Insurance, Flexible Spending Accounts (FSA, Dependent Care), and our 401(k) program.Located in Madison, WI, Frank Productions was established in 1964 and is one of the largest concert promotion companies in the United States. We’re a full-service concert promotion company involved in every facet of live entertainment events, including talent buying, production, ticketing, marketing, sponsorships, food & beverage operations and merchandising.  We produce and promote events in arenas, performing arts centers, theaters, clubs and other venues across the U.S. We operate offices and venues in Madison, WI, Nashville, TN, Columbia, MO, and Charleston, SC.Frank Productions is an equal opportunity and affirmative action employer and believes in equal opportunity for all employees and applicants. Accordingly, all employment decisions are based on the principles of equal opportunity. These decisions include recruitment, selection, promotion, transfer, discipline, compensation, benefits, training and other personnel actions involving persons in all job titles and we take affirmative action to ensure that they shall occur without regard to race, color, religion, sex, age, national origin, disability, genetic information, less than honorable discharge, military status, sexual orientation, gender identity, physical appearance, creed, ancestry, income level or source of income, marital status, student status, arrest and conviction records, use of honesty testing, pregnancy, childbirth, pregnancy-related conditions, the use or nonuse of lawful products off the employers’ premises during non-work hours, declining to attend meetings or participate in communications about religious or political matters or any other characteristic protected by law.